Full Job Description
Our client has a permanent, full-time vacancy for an experienced
Legal Secretary to join their Family Law team.
Key
responsibilities
- Supporting solicitors and
partners with the day-to-day running of their files
- The
production of documents and correspondence using audio/copy typing
- Experience of standard template documents for the
respective areas
- Costing files on a monthly basis and the
preparation of draft bills to include ensuring disbursements are
claimed and paid
- Attending to clients and others, both on
the telephone and in person, where possible dealing with initial
enquiries and/or taking detailed messages to enable the appropriate
person to deal with the matter on their return
- Management
of Fee Earners’ diaries, including scheduling of appointments,
arranging meetings, organising travel as appropriate. Ensure all
meetings have appropriate facilities arranged eg meeting room booked,
refreshments available;
- Setting up new files accurately and
speedily on instruction
- Maintaining Fee Earners’ client
details on the firm’s database (ALB) and updating as and when required
- Dealing promptly and accurately all filing and
storage/retrieval requirements in respect of client files
- Ensure all files are Lexcel compliant and management of money
laundering checks and keeping the associated records;
- Assisting in the smooth running of the administration and
secretarial support within the department, supporting other Fee
Earners and secretarial support where appropriate
- Awareness
of GDPR and the handling of sensitive information ensuring
confidentiality and security of all practice and client data.
Documentation and/or information
- Undertaking any other ad
hoc duties as requested by the professional staff in the department
- Support as and when requested in firm-wide and departmental
marketing events
Requirements
- Previous experience as a legal secretary, preferably in
Family Law, although other legal secretarial experience will be
considered.
- Excellent interpersonal skills and clear
written and oral communication
- Proven audio typing
experience
- Excellent organisational skills
- Ability to communicate both in writing and orally with a
wide range of people
- The ability to demonstrate a
courteous, helpful and pleasant manner both in person and on the phone
- Efficiency, reliability and flexibility, able to organise
the workload to meet challenging/changing deadlines ensuring
prioritisation of different work matters across the team
- Self-motivation with the ability to be a self-starter and work
independently or within a team
- Proven IT skills, including
the use of case management systems, MS Word, Outlook and Excel
- Personal pride in the quality of their work which should be to a
high standard and delivered within the required timeframes
Due to the large number of responses we receive it is not
always possible to respond to every application straight away. Should
your skills and experience be a match for this role, or any other
vacancy we may have, we will normally contact you within 72 hours of
receiving your application. If you wish to apply for further roles
please do so.