Artistic Planning Coordinator - FESTIVAL UK*2022

  • Salary:
  • Category: Leisure Tourism and Entertainment
  • Job Type: Contract
  • Location: West Midlands
  • Reference: fd64b81076c73585c959ce6f8bf8530c6f000d26
  • Date: 2 weeks ago

Closing Date - 26/02/2021

Festival UK* 2022 will take place across England, Northern Ireland, Scotland and Wales. As a celebration of UK creativity and innovation, the Festival will present a ground-breaking programme of ten new artistic commissions, each with the ambition of reaching millions globally.

The role of Artistic Planning Coordinator will drive forward the creative planning and artistic administration of a major public programme in 2022. Based within the creative team at Festival UK* 2022, you will support the Head of Commissioning and our partners to realise ten new large-scale commissions.


Drive forwards and deliver the priorities of the Creative Programming Team, working closely with the Head of Commissioning and Programme Director to establish systems, processes and administration across the department.
Coordinate all aspects of Artistic Planning & Administration for the Festival Programme, from complex scheduling / cross-partner coordination to supporting contracting and financial management processes.
Prepare key project documentation for each of the 10 major commissions.
Build strong relationships with internal and external stakeholders.
Prepare high-quality written reports, presentation materials and project updates.
Support the diary management of the team; including coordinating multi-stakeholder meetings, scheduling calls, logistics planning for group meetings, preparing relevant briefing materials and agendas, and taking minutes and following up actions where required.
Coordinate site visits, research trips with creative partners and project activity across the UK.
Pro-actively respond external partner queries to resolve issues and make real time decisions in line with procedures and established guidelines.
Ensure the integrated programming team across the Festival Company, EventScotland, Creative Wales and Belfast City Council is functioning effectively by supporting effective forward planning.
Skills and Experience Required


Fluent in spoken and written English.
Relevant professional experience in an administration or planning role.
Experienced in producing reports and presentations.
Advanced knowledge and experience of MS Office Suite products including Outlook, Word, Excel and PowerPoint.

Prior experience in a cultural organisation or creative sector role.
Experience of working with senior managers and stakeholders.
Knowledge of artistic commissioning and planning processes.
Experience of diary management.
Salary: £(phone number removed) per annum

This position is subject to a Basic criminal record check from the Disclosure and Barring Service.
Festival UK* 2022 is an equal opportunities organisation and Disability Confident employer and we encourage applications from all backgrounds and communities. We are working towards achieving Leaders in Diversity through the National Centre for Diversity. The principles "FREDIE" (Fairness - Respect - Equality - Diversity - Inclusion and Engagement) support our aim of delivering a truly inclusive and accessible games.

As part of our commitment as a Disability Confident employer, we offer a guaranteed interview to anyone with a disability whose application meets the minimum criteria for the post. If you wish for your application to be considered under the Disability Confident scheme, please submit a completed form with your application, which can be found on the Festival UK* 2022 jobs site under the current vacancies drop down.

To apply for this role please follow the link and complete the application attaching a single document containing your CV and Covering Letter. Please also submit your disability confident/ reasonable adjustments form (if required).

On occasions where we receive a large number of applications, we may close the advert ahead of the publicised closing date. We would therefore advise that you submit your completed application as soon as possible.

We take your data privacy seriously. Before sending your application please review our applicant privacy notice which explains how we use your personal data. This can be found on the Festival UK* 2022 jobs site under the current vacancies drop down.

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committed to protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group UK website

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