Position Title: Business Administrator
Location: Doha, Qatar
Ricardo Rail Qatar is looking for an experienced business administrator who has worked in a commercial environment to join our business support team. The role will focus on providing support to the business and project management and will involve a wide range of complex and diverse administrative activities. The role will be based in Ricardo Rail’s Doha office.
Responsibilities / Accountabilities:
Provide dedicated executive assistance to the General Manager
Support the General Manager in bidding process and manage sales pipeline
Undertake cost analysis and forecasting
Advise the General Manager on potential commercial issues
Participate in commercial meetings with, or on behalf of, the General Manager
Report on status of budget and spend of projects to the General Manager
Liaise with external contacts i.e. Clients, suppliers
Liaise with Ricardo Rail HQ (UK) Business Development, Legal and Finance Teams to deal with complex queries and proactively resolve support issues within agreed deadlines/targets.
Prepare business letters, invoices, presentations, etc.
Ensure all documentation, required by the Qatar authorities, for business operations (E.g. registration, insurances, licenses, immigration etc.), are maintained current
Undertake documentation management and control
Maintain administrative systems, procedures and records, taking account of Ricardo HQ and local regulatory requirements
Ensure that all administrative activities are carried out, in line with internal procedures, contractual requirements, cost structures and budget constraints
General administration works
Qualifications / Experience/ Skills:
Bachelor’s Degree holder, preferably with Finance or Accounting background
With above 5 years’ formal work experience,
Advanced technical skills and excellent knowledge of Microsoft Office including Word, PowerPoint, Outlook and Excel
Proven experience of working in business support environment
Excellent oral and written communication skills, including the ability and confidence to communicate with Senior staff in different interfacing organisations
Versatile and adaptable, able to operate under pressure
Be commercially focused
Ability to deliver in a Matrix environment
Able to embrace and drive change
Experience of supporting Framework Agreements and maintaining appropriate records
Experience of using and maintaining a CRM system e.g. MSD, Sales Force etc.
Ricardo Qatar is part of a global multi-disciplinary rail consultancy providing services in expert advice and Independent Safety Assurance, across the UK, Europe, Middle East, North America, Asia and Australia.
Our shared goal is to be the natural choice provider of expert advice and Independent Safety Assurance services, to the global rail industry. Care, integrity and excellence will always drive our long-term relationships with clients and colleagues.
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