Business Administrator

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Position Title: Business Administrator


Location: Doha, Qatar

Ricardo Rail Qatar is looking for an experienced business administrator who has worked in a commercial environment to join our business support team. The role will focus on providing support to the business and project management and will involve a wide range of complex and diverse administrative activities. The role will be based in Ricardo Rail’s Doha office.

Responsibilities / Accountabilities:

Provide dedicated executive assistance to the General Manager

Support the General Manager in bidding process and manage sales pipeline

Undertake cost analysis and forecasting

Advise the General Manager on potential commercial issues

Participate in commercial meetings with, or on behalf of, the General Manager

Report on status of budget and spend of projects to the General Manager

Liaise with external contacts i.e. Clients, suppliers

Liaise with Ricardo Rail HQ (UK) Business Development, Legal and Finance Teams to deal with complex queries and proactively resolve support issues within agreed deadlines/targets.

Prepare business letters, invoices, presentations, etc.

Ensure all documentation, required by the Qatar authorities, for business operations (E.g. registration, insurances, licenses, immigration etc.), are maintained current

Undertake documentation management and control

Maintain administrative systems, procedures and records, taking account of Ricardo HQ and local regulatory requirements

Ensure that all administrative activities are carried out, in line with internal procedures, contractual requirements, cost structures and budget constraints

General administration works

Qualifications / Experience/ Skills:

Bachelor’s Degree holder, preferably with Finance or Accounting background

With above 5 years’ formal work experience,

Advanced technical skills and excellent knowledge of Microsoft Office including Word, PowerPoint, Outlook and Excel

Proven experience of working in business support environment
Excellent oral and written communication skills, including the ability and confidence to communicate with Senior staff in different interfacing organisations
Versatile and adaptable, able to operate under pressure
Be commercially focused

Ability to deliver in a Matrix environment

Able to embrace and drive change

Experience of supporting Framework Agreements and maintaining appropriate records

Experience of using and maintaining a CRM system e.g. MSD, Sales Force etc.

Ricardo Qatar is part of a global multi-disciplinary rail consultancy providing services in expert advice and Independent Safety Assurance, across the UK, Europe, Middle East, North America, Asia and Australia.

Our shared goal is to be the natural choice provider of expert advice and Independent Safety Assurance services, to the global rail industry. Care, integrity and excellence will always drive our long-term relationships with clients and colleagues.

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