Office Manager (Maternity Cover) - Immediate Start

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Description:

Protocol Education are working with an OFSTED "Good" Primary School in BD7 who are looking to appoint a temporary Office Manager to cover a maternity.

This is a long-term role with immediate start, and will run until the end of the school year.

Please see below for the full job description - if you think you fit the bill, please click to apply now, email me on
(url removed) or call (phone number removed).

JOB DESCRIPTION

Key Purpose
•Day to day supervision of all office staff
•Supporting Business Manager with day-to-day business operations as shown below
•Organising / prioritising planned and unplanned administrative work
•Overseeing all administrative work with regards to reception, data, financial, human resources, pastoral, attendance and curriculum

Finance
•Manage the sales and purchase ledger accounts processed by Finance Assistant processing orders, invoices and payments
•Oversee the School Fund account
•Create payments on FMS
•Joint Administration of school electronic banking
•Support Business Manager with end of year returns / budget development
•Manage business charge card purchases on direction of the Headteacher.
•Book training or external facilities for SLT and Headteacher.
•Ensure compliance with IR35

Human Resources
•Manage HR records for new staff create offer letters through PACT HR, update SIMs. Manage changes made on PACT HR and SIMS including leavers, maternity, changes of details etc.
•Management of Inventory System
•Manage communication with parents telephone, letters, emails, newsletters half termly, School Ping
•Manage the school recruitment process
•Manage vetting procedures for new starters
•Manage records on the SCR
•Obtain references and vetting checks for volunteers
•Maintain whole school training records and book training events as required
•Maintain the Safesmart training system

Administration
•Prepare annual administration calendar with input from SLT
•Ensure delivery of professional administration services customer service
•Create forms as required
•Support the Headteacher with communication with staff through emails and verbal messages
•Liaise with external organisations on behalf of the Headteacher and SLT, e.g. contractors, cluster schools, CPD facilitators, LA Officers etc.
•Undertake research and obtain information to inform decisions
•Analyse and evaluate data/information and produce reports/information/data as require
•Assist with procurement and sponsorship
•Undertake research and obtain information to inform decisions
•Assist with procurement and sponsorship
•Monitor the renewal of policies
•Oversee admission process input by Clerical Assistant, add children to BSO registration list, add UPNs etc.
•Prepare year end data on SIMs ready for next academic year create pupil leavers, send CTFS, move pupils to new year groups, create new year calendar etc.

Data Management
•Developing and designing bespoke reports in SIMS to provide management information on pupils and staff
•Marketing, Public Relations and Events Management
•Co-ordinating any administration tasks relating to school marketing/PR activities or whole school events e.g. Open Evenings, Parents Evening, School Photographs, Christmas events etc.
•Assist with marketing and promotion of the school

Responsibilities
•To maintain the confidential nature of information relating to the school, its pupils, parents and carers.
•Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
•Be aware of and support difference and ensure equal opportunities for all
•Contribute to the overall ethos/work/aims of the school
•Appreciate and support the role of other professionals
•Attend and participate in relevant meetings as required
•Participate in training and other learning activities and performance development as required.
•To support, uphold and contribute to the development of the Council's Equal Rights policies and practices in respect of both employment issues and the delivery of services to the community.
•To be vigilant for signs of neglect of children and to report any suspicions of this nature to the school's Named Person

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