Team Assistant

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My client are a global insurance underwriting firm with an office located in the heart of Norwich with offices also in London. They are currently looking for an experienced PA or Team Assistant to join their Norwich office for an initial maternity contract of one year.
Below you will find a more comprehensive list of my clients requirements but in brief my client is looking for a go to for their busy team, looking after expenses and booking meetings, lunches, events, etc. on an adhoc basis. In addition someone who has a real interest in marketing and social media could be of great help for my clients existing marketing expert, whilst this is an initial temporary contract there may be an opportunity to join my client should you demonstrate willing and ability during your time with them.
My client have a very strong employee culture and put their employees at the heart of all they do, taking their well being and contribution to the businesses success very seriously.
Role overview
To act as a dedicated Team Assistant resource to the senior management team for my client, demonstrating an understanding and awareness of the commercial operation to provide a professional and commercially-focused. This role operates in a fast-paced and changing environment, with activities relating to UK and International requirements. You will also provide support to my clients Executive Team as and when required.
Role responsibilities
Proactive and accurate diary management and forward planning arrange international meetings ensuring time is effectively managed understanding daily and weekly priorities.
Manage all team travel arrangements including international travel, hotel bookings and produce in advance a comprehensive travel itinerary for each trip
Provide support to the team by drafting and/or preparing a full range of materials including emails, memorandums, correspondence, meeting materials.
Co-ordinate all company events and corporate hospitality ensuring all events are delivered effectively to a high standard
Effectively prioritise workload and adapt service delivery in response to the requirements of the team.
Providing a professional and customer-focused service liaising with and responding to clients, external providers and agencies. Develop and maintain relationships with the third parties.
Work collaboratively with other team members to support with successful project delivery. Providing the production of documents, briefing papers, reports and presentations where requested.
Liaise with Reception to ensure meeting rooms and refreshments are booked for meetings and are notified of visitors.
Open all post and distribute to the relevant team. Respond and follow up on appropriate items in a timely manner.
Exercise a high degree of discretion and confidentiality at all times, especially when dealing with privileged information and sensitive issues, to safeguard the company’s interests.
You will be the first point of contact for all company documents to be signed in relation to projects, NRL, NDA, EA’s, Binder documents.
You will complete Company expenses in a timely manner every month for Senior Management Team and Senior Underwriters
You will assistant with formatting for Senior team, CUO & Sales team.
You will liaise with IT and complete new starter forms to ensure
processes runs smoothly.
Managing account Underwriters on the Land Registry website.
Chasing all aged debt, within a timely manner
Key Requirements
* Strong interpersonal skills and ability to build relationships quickly across the business.
* Attention to detail and accuracy.
* Highly efficient and organised with the ability to adapt to fast-paced change.
* Pragmatic and confident with a 'can do' attitude.
* Good problem solver and team player.
* Works to tight deadlines and prioritisation skills. Strong diary and time management skills.
* Maintains confidentiality and discretion at all times.
* High degree of professionalism
Knowledge and experience
— Previous experience in a fast paced, dynamic PA role is essential, and in Insurance/Financial Services (preferable).
— Intermediate/Experienced user of Microsoft Office (Outlook, Word, Excel, and Power Point).
— Experience of organising formal and social events in an internal and external environment, for small and large attendees (and internationally preferable).
Salary and Benefits
Yes my client offers all the usual rewards and benefits - including great healthcare provision, a wide variety of well being offers, competitive salary, generous pensions and more - but they know you expect all that.
What you might not expect is a job where everyone has a voice, where volunteering in the community is part of the day job, and where everyone is encouraged to play a part towards my clients sustainability goals. They want people who want to make a difference - not just in the workplace, but in the industry and in the wider community

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