What Jobs are available for Administrative Support in Allestree?
Showing 30 Administrative Support jobs in Allestree
Administrative Officer (Executive Support)
DE1 2GN Derby, East Midlands
£28000 Annually
WhatJobs Direct
Posted 1 day ago
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Job Description
Our client, a prominent professional services firm, is seeking a highly organized and proactive Administrative Officer to provide comprehensive executive support. This role is integral to ensuring the smooth and efficient operation of the executive team, managing a wide range of administrative tasks with discretion and professionalism. The ideal candidate will possess excellent communication skills, strong attention to detail, and a proven ability to manage multiple priorities in a fast-paced environment. You will be a key point of contact for internal and external stakeholders, managing schedules, communications, and logistical arrangements.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for senior executives.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, ensuring timely responses.
- Organize and manage internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
- Coordinate travel logistics, including booking flights, accommodation, and ground transportation, and preparing itineraries.
- Maintain confidential files and records with utmost discretion.
- Conduct research and compile data as required for various projects and initiatives.
- Liaise with internal departments and external contacts to facilitate smooth communication and workflow.
- Manage office supplies and coordinate with vendors for office services.
- Assist with event planning and execution for team or client-related functions.
- Provide general administrative support to the executive team as needed.
- Proactively identify opportunities to improve administrative processes and efficiency.
Qualifications:
- Proven experience as an Administrative Officer, Executive Assistant, or in a similar administrative support role.
- Excellent organizational and time management skills, with the ability to multitask effectively.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Exceptional written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Proactive attitude and strong problem-solving capabilities.
- Experience in a professional services or corporate environment is highly desirable.
- Familiarity with CRM systems or other database management tools is a plus.
- A professional and polished demeanor.
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0
Senior Administrative Officer - Executive Support
DE1 1NG Derby, East Midlands
£35000 Annually
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Posted today
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Job Description
Our client is seeking a highly organized, proactive, and discreet Senior Administrative Officer to provide comprehensive executive support. This role is fully remote, offering a flexible work environment while maintaining high standards of professional service. You will be responsible for managing complex schedules, coordinating meetings, handling confidential information, and ensuring the smooth administrative operation for senior leadership.
The ideal candidate will possess exceptional communication skills, a keen eye for detail, and a proven ability to anticipate needs and proactively resolve issues. You will act as a key point of contact, manage diverse administrative tasks efficiently, and maintain a high level of professionalism in all interactions. This position requires a strong command of modern office technologies and a commitment to providing top-tier administrative support.
Key Responsibilities:
The ideal candidate will possess exceptional communication skills, a keen eye for detail, and a proven ability to anticipate needs and proactively resolve issues. You will act as a key point of contact, manage diverse administrative tasks efficiently, and maintain a high level of professionalism in all interactions. This position requires a strong command of modern office technologies and a commitment to providing top-tier administrative support.
Key Responsibilities:
- Manage and maintain complex calendars and schedules for senior executives, including appointment setting, meeting coordination, and travel arrangements.
- Organize and prepare materials for meetings, including agendas, presentations, and background documents.
- Take accurate minutes during meetings and follow up on action items.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Manage incoming and outgoing correspondence, emails, and phone calls, prioritizing and responding appropriately.
- Coordinate travel arrangements, including booking flights, accommodation, and transportation, and preparing detailed itineraries.
- Prepare and edit documents, reports, presentations, and spreadsheets.
- Conduct research on various topics as required by senior executives.
- Develop and maintain effective filing systems, both electronic and physical.
- Assist with budget tracking and expense report processing.
- Act as a liaison between executives and internal/external stakeholders.
- Anticipate and proactively address the administrative needs of the executives.
- Support event planning and coordination for team or company functions as needed.
- Bachelor's degree in Business Administration, Office Management, or a related field, or equivalent professional experience.
- Minimum of 5 years of progressive experience in administrative support roles, with at least 2 years supporting senior-level executives.
- Proven experience managing complex calendars and international travel arrangements.
- Exceptional organizational and time-management skills, with the ability to prioritize multiple tasks effectively.
- Excellent written and verbal communication skills, with a strong command of grammar and punctuation.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
- High level of discretion, confidentiality, and professionalism.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Experience with project management or task management software is a plus.
- A proactive and can-do attitude, with a commitment to exceeding expectations.
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1
Senior Administrative Officer - Executive Support
DE1 1AA Derby, East Midlands
£30000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive executive support in Derby, Derbyshire, UK . This hybrid role is crucial for ensuring the smooth operation of senior management activities. You will be responsible for managing complex diaries, coordinating high-level meetings, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The successful candidate will possess exceptional communication skills, a meticulous attention to detail, and the ability to manage multiple priorities in a dynamic environment.
Key Responsibilities:
Required Skills and Experience:
Key Responsibilities:
- Manage and coordinate complex diaries and calendars for senior executives, ensuring optimal time management.
- Organise and facilitate high-level meetings, including preparing agendas, taking minutes, and tracking action points.
- Prepare professional correspondence, reports, presentations, and other documents.
- Act as a gatekeeper and liaison for senior executives, managing communication flow.
- Handle travel arrangements, including booking flights, accommodation, and preparing itineraries.
- Manage incoming and outgoing mail and communications, prioritising as necessary.
- Conduct research and gather information to support executive decision-making.
- Maintain confidential filing systems and databases.
- Provide administrative support to the wider team as required.
- Contribute to the improvement of administrative processes and procedures.
Required Skills and Experience:
- Proven experience as a Senior Administrator, Executive Assistant, or in a similar high-level support role.
- Exceptional organisational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Ability to maintain confidentiality and exercise discretion.
- Strong interpersonal skills and the ability to build relationships at all levels.
- Proactive approach to problem-solving and the ability to anticipate needs.
- Experience in managing complex travel arrangements.
- Ability to work effectively both independently and as part of a team.
- A minimum of 3-5 years of relevant administrative experience is required.
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2
Remote Administrative Assistant - Executive Support
DE1 2GA Derby, East Midlands
£28000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client, a forward-thinking organization, is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This fully remote position offers the flexibility to work from home while ensuring seamless operational support for senior leadership. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a proactive approach to anticipating needs and solving problems. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools is essential. Strong written and verbal communication skills are required, along with the ability to manage multiple priorities effectively in a fast-paced environment. You will act as a key point of contact for internal and external stakeholders, demonstrating professionalism and excellent interpersonal skills at all times. Responsibilities include drafting emails, reports, and presentations, managing electronic filing systems, and undertaking ad-hoc administrative projects as required. Experience in providing administrative support at an executive level, preferably in a remote setting, is highly desirable. You must have a reliable internet connection and a dedicated workspace conducive to focused work. This role requires a high degree of initiative, discretion, and the ability to work independently while maintaining strong communication links with the team. If you are a detail-oriented, tech-savvy professional seeking a rewarding remote administrative role, we encourage you to apply. Join a supportive team where your organizational talents will be highly valued.
Key Responsibilities:
Key Responsibilities:
- Manage complex executive calendars and schedule appointments.
- Coordinate domestic and international travel arrangements.
- Prepare meeting agendas, materials, and minutes.
- Handle incoming and outgoing communications (email, phone calls).
- Draft professional correspondence, reports, and presentations.
- Maintain organized electronic and physical filing systems.
- Process expense reports and manage basic budget tracking.
- Conduct research and compile information for various projects.
- Act as a liaison between executives and internal/external stakeholders.
- Provide general administrative support and handle ad-hoc tasks.
- Proven experience as an Administrative Assistant or Executive Assistant.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (Zoom, Teams, etc.).
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proactive problem-solving skills and attention to detail.
- Ability to work independently and manage multiple tasks effectively.
- Reliable internet connection and a suitable home office environment.
- Experience supporting remote teams is a plus.
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3
Senior Remote Administrative Assistant - Executive Support
DE1 1AD Derby, East Midlands
£30000 Annually
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organised and proactive Senior Remote Administrative Assistant to provide comprehensive executive support to a team of senior leaders. This is a pivotal role that requires exceptional communication skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced, virtual environment. As a remote-first position, you will be empowered to manage your workload effectively from anywhere in the UK, with a strong emphasis on digital collaboration and communication tools.
Responsibilities:
Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Conduct research and compile information as requested by executives.
- Organise and maintain digital filing systems for efficient access to information.
- Screen and prioritise incoming communications, responding to routine enquiries and escalating urgent matters.
- Coordinate logistics for virtual events and team meetings, including setting up video conferences and distributing agendas.
- Liaise with internal departments and external stakeholders, acting as a primary point of contact.
- Assist with budget tracking and expense reporting.
- Proactively identify and implement improvements to administrative processes and workflows to enhance efficiency.
- Maintain confidentiality and discretion in all matters.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, with a strong preference for candidates with experience supporting multiple senior stakeholders.
- Excellent written and verbal communication skills, with a keen eye for grammar and detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack).
- Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
- A proactive and self-motivated approach, with the ability to work independently and as part of a virtual team.
- Discretion and a high level of professionalism.
- Comfortable adapting to new technologies and digital platforms.
- Experience with project management tools is a plus.
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4
Office Manager & Executive Assistant
DE1 2BB Derby, East Midlands
£35000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a progressive professional services firm located in Derby, Derbyshire, UK , is seeking a highly organized and proactive Office Manager who will also serve as an Executive Assistant to senior leadership. This dual role is critical for ensuring the smooth and efficient operation of our office environment and providing high-level administrative support. You will be responsible for managing day-to-day office operations, including facilities management, vendor relationships, budget tracking, and maintaining office supplies. As an Executive Assistant, you will provide comprehensive support to the executive team, which includes managing complex calendars, scheduling meetings, making travel arrangements, preparing reports and presentations, and handling confidential information with discretion. The ideal candidate will possess exceptional organizational, time management, and multitasking abilities. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling software is essential. Excellent written and verbal communication skills are required, along with a professional demeanor and a commitment to providing outstanding support. Previous experience in an office management role, combined with executive support experience, is highly desirable. This position requires a proactive individual who can anticipate needs, solve problems independently, and maintain a calm and professional attitude under pressure. A keen eye for detail and a commitment to accuracy are paramount. Join our dedicated team and play a vital role in the success of our firm.
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5
Office Manager & Executive Assistant
DE1 2GU Derby, East Midlands
£30000 Annually
WhatJobs Direct
Posted 1 day ago
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Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Office Manager & Executive Assistant to manage the smooth day-to-day operations of their office and provide comprehensive administrative support to senior executives. This role is pivotal in ensuring a professional and efficient working environment. The ideal candidate will be a master of multitasking, possess exceptional communication skills, and have a proven ability to anticipate needs and solve problems before they arise. Responsibilities will encompass managing office supplies and inventory, coordinating meetings and travel arrangements, handling correspondence, managing calendars, preparing reports and presentations, liaising with vendors and service providers, and overseeing general office administration. You will also be responsible for maintaining a welcoming and organized reception area, supporting HR functions such as onboarding new employees, and assisting with event planning. A key aspect of this role involves providing direct, high-level support to the executive team, including managing complex schedules, preparing confidential documents, and acting as a primary point of contact. This is a hands-on role requiring a flexible and adaptable approach, with the ability to handle a wide range of tasks with discretion and professionalism. The position is based in **Derby, Derbyshire, UK**. We are looking for a polished and professional individual with a minimum of 5 years of experience in office management or executive assistance, preferably within a dynamic business environment. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with scheduling software and general administrative tools is also required. Strong organizational and time-management skills, along with excellent written and verbal communication abilities, are paramount. The capacity to work independently, exercise sound judgment, and maintain a high level of confidentiality is crucial. Discretion, a positive attitude, and a commitment to excellence are highly valued. This is a fantastic opportunity for a dedicated administrator to play an integral role in the efficiency and success of our client's operations.
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6
Remote Office Administrator and Executive Assistant
DE1 3AX Derby, East Midlands
£26000 Annually
WhatJobs Direct
Posted 1 day ago
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Job Description
Our client is seeking a highly organised, proactive, and detail-oriented Remote Office Administrator and Executive Assistant to provide comprehensive administrative support to their senior leadership team. This is a fully remote position, demanding exceptional organisational skills and the ability to manage multiple priorities efficiently from a home-based setting. You will be responsible for managing complex calendars, scheduling meetings, and coordinating travel arrangements for executives. This includes proactively identifying and resolving scheduling conflicts. You will prepare agendas, take meeting minutes, and follow up on action items to ensure timely completion. Extensive experience in preparing professional documents, reports, presentations, and correspondence is required. You will act as a primary point of contact for internal and external stakeholders, handling inquiries professionally and directing them to the appropriate individuals. Maintaining organised digital filing systems and ensuring efficient information flow is crucial. You may also be involved in assisting with project coordination, budget tracking, and expense reporting. Proficiency in a range of office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack), is essential. Excellent written and verbal communication skills are paramount, as is a high level of discretion and confidentiality. The ability to anticipate needs, work independently, and demonstrate initiative is highly valued. A stable internet connection and a dedicated, professional workspace are required. Our client is looking for an individual who is adaptable, possesses strong problem-solving skills, and is committed to providing exceptional support to enable the executive team's success. This role offers the flexibility of remote work combined with the opportunity to be a vital part of a dynamic organisation.
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7
Senior Administrative Assistant (Executive Support)
NG1 1AA Nottingham, East Midlands
£28000 Annually
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Posted 2 days ago
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Job Description
Our client, a reputable professional services firm, is seeking a highly organised and proactive Senior Administrative Assistant to provide comprehensive executive support from their offices in Nottingham, Nottinghamshire, UK . This role is critical in ensuring the smooth and efficient operation of the executive team's daily activities. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, making travel arrangements (flights, hotels, transfers), and preparing meeting materials and agendas. A key aspect of this role involves acting as a gatekeeper, screening calls and emails, and handling confidential information with discretion and professionalism.
The Senior Administrative Assistant will also handle correspondence, draft routine communications, and manage expense reporting. You will be expected to maintain and organise physical and digital filing systems, ensuring easy retrieval of documents. Furthermore, you will assist with project coordination, track deadlines, and follow up on action items. Excellent interpersonal and communication skills are essential, as you will liaise with internal staff at all levels, as well as external clients, partners, and vendors. The ideal candidate will be a proactive problem-solver, able to anticipate needs and manage multiple priorities in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must, along with strong attention to detail and excellent time management skills. This is an excellent opportunity for an experienced administrator to provide high-level support and contribute to the success of senior leadership. This role requires a dedicated individual committed to providing exceptional support.
Key Responsibilities:
The Senior Administrative Assistant will also handle correspondence, draft routine communications, and manage expense reporting. You will be expected to maintain and organise physical and digital filing systems, ensuring easy retrieval of documents. Furthermore, you will assist with project coordination, track deadlines, and follow up on action items. Excellent interpersonal and communication skills are essential, as you will liaise with internal staff at all levels, as well as external clients, partners, and vendors. The ideal candidate will be a proactive problem-solver, able to anticipate needs and manage multiple priorities in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is a must, along with strong attention to detail and excellent time management skills. This is an excellent opportunity for an experienced administrator to provide high-level support and contribute to the success of senior leadership. This role requires a dedicated individual committed to providing exceptional support.
Key Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements.
- Prepare agendas, minutes, and other necessary documentation for meetings.
- Screen and prioritize incoming communications, including emails and phone calls.
- Draft and edit correspondence, reports, and presentations.
- Maintain and organise confidential files and records.
- Assist with expense reporting and budget tracking.
- Provide general administrative support to the executive team.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with ad-hoc projects and tasks as assigned.
- Ensure efficient workflow and proactive problem-solving.
- Proven experience as a Senior Administrative Assistant or Executive Assistant.
- Exceptional organisational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to multitask and work effectively under pressure.
- Strong attention to detail and accuracy.
- Proactive approach to identifying and resolving issues.
- Experience supporting multiple senior executives is advantageous.
- Professional demeanour and a positive attitude.
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8
Senior Administrative Officer - Project Support
NG2 1AA Nottingham, East Midlands
£30000 Annually
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Posted today
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Job Description
Our client is seeking a highly organised and proactive Senior Administrative Officer to provide comprehensive project support within a remote-first environment. This role is crucial for ensuring the smooth operation and efficient execution of various key projects. You will be responsible for managing complex administrative tasks, coordinating schedules, preparing documentation, and maintaining project-related records. Key duties include providing high-level administrative support to project managers and teams, scheduling and coordinating meetings, preparing agendas and taking minutes, managing project documentation and filing systems, tracking project progress and deadlines, liaising with internal and external stakeholders to gather information and provide updates, and assisting with the preparation of reports and presentations. The ideal candidate will possess exceptional organisational and time-management skills, with a keen eye for detail and the ability to multitask effectively in a fast-paced setting. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software are essential. Excellent written and verbal communication skills are required for clear and concise stakeholder engagement. This is a fantastic opportunity to contribute to impactful projects from a remote location, supporting a dynamic team and organisation. While the operational hub is in Nottingham, Nottinghamshire, UK , this role is designed for full remote work, offering flexibility and autonomy. A proactive approach to problem-solving and the ability to anticipate needs are highly valued in this position. Continuous learning and adaptation to new tools and processes will be supported.
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