00294 - Administrative Assistant - Mailroom

Title: 00294 - Administrative Assistant - Mailroom

State Role Title: Admin Office Specialist II

Hiring Range: $28,759 - $44,909

Pay Band: 2

Agency: Norfolk State University

Location:  Norfolk State University

Agency Website:  WWW.NSU.EDU

Recruitment Type: General Public - G

Job Duties

Facilities Management's professional, customer-oriented trades people, mechanics, architects, engineers, and others are well-trained to support the NSU community. The Departmentof Facilities Managementis seeking a dynamic and qualified Administrative Office Assistantli to serve as NSU Mail Worker.This position will provide mail services for students, faculty,
and staff with emphasis on receipt and distribution of incoming mail and to include,daily sorting and distributing of all mail in the campus boxes for faculty and staff and students. Operate mail machine, weight of letters and packagesonthe Pitney Bowes SendPro System for accurate
postage.Prepare daily business reply postage due charges for expenditures for distribution reports. Enter daily proper department codes and process out-going mail through meter machine. Pick up campus mail from the U.S. Post Office at designated pick-up time and
properly secure mail. Deliver mail to various campus buildings. Effectively explain regulations of the Postal Services and University customers. Communicatedeffectively with the general public.

Minimum Qualifications

1. Experience in a fast paced, customer service driven environment.
2. Experience with office equipment including Copier, Scanner, Fax, Shredder, Mail Machine, and software Microsoft Office.
3. Ability to interact with supervisors, students, faculty and staff in addition to a diverse community/customer base.
4. Attention to detail Is
necessary.

Additional Considerations

1. Mail handling experience, or experience in a similar environment that demonstrates the knowledge,skills and abilities required for this position.
2. The successful candidate must pass a criminal background check.
3. Special Requirements Driver's License and computerskills required, as
well as the ability to lift at least 70 pounds.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information

Name: Office of Human Resources

Phone: 757-823-8160

Email: NO EMAILED DOCUMENTS ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways  for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.