Admin Officer (Finance Team)

Full Job Description

JOB TITLE: Admin Officer (Finance Team)

LOCATION: Wandsworth (SW18 2PU) - Hybrid working (2 days in office, 3 days wfh)

PAY RATE: 14.97 paye Per Hour

DURATION/HOURS: 3 months (possible extension)/ Mon-Fri 36 hours (5 days)

START DATE: ASAP

Role purpose:

To provide comprehensive administrative support to the Finance Team within the Adults Social Services & Public Health Directorate, helping to ensure the Finance Teams are working efficiently and effectively by providing support as and when required.

Duties & Responsibilities:

• To provide administrative support to the Finance Team.
• To work as required in ways that develop good working relations and collaborative arrangements with partner and other external organisations.
• To support the Finance Officers and work with colleagues in the development and maintenance of procedures and systems.
• To act as the first point of contact dealing with internal and external customers, by phone, email and face-to-face, resolving basic queries at first point of contact, where possible, including dealing with matters of a sensitive and confidential nature.
• Referring any complex queries to the appropriate area of finance
• Meeting preparation, including booking rooms, inviting delegates, ordering refreshments, preparing and distributing documentation
• Producing a variety of high-quality documentation (advanced word-processing), accurately and to deadline.
• To maintain existing Excel spreadsheets and produce new spreadsheets as and when required
• To update and maintain databases accurately, collating statistical information and reports as directed, including social care databases.
• To undertake daily administrative tasks, such as managing and delegating from a shared electronic mailbox, scanning, photocopying, stationery supplies, as required.

Knowledge, Skills & experience:

• Good knowledge of office environments and administrative procedures and processes.
• Good knowledge of supporting, coordinating and delivering within a project work-stream.
• Good knowledge of the Data Protection Act 1998.
• Good experience of developing and maintaining record keeping processes and systems.
• Good experience of handling confidential and sensitive information appropriately.
• Strong knowledge of standard IT packages to an advanced level (MS Office - Outlook and Word) and ability to learn new ones. Good knowledge of Excel to a high-intermediate level.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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