Admin Officer (AO) - Barnet Civil and Family Court
Job Details
Full Job Description
Admin Officer X2 - Barnet Civil and family court
Contract: September 2024
Salary: 13.98 per hour
Location: Finchley, North London
5 day's work setting
This is a
temporary contract role until September 2024 for Admin officer's role
with an immediate start date (Compliance dependant) for a three month
duration with a possible extension offering 5 days in office work
setting and a London location. (Finchley)
Job
Description:
This is a brilliant opportunity for
candidates to work as an admin officer on behalf of our client. Barnet
Civil and family court as an, Administrative Officer responsibilities,
preparing reports, and maintaining appropriate filing systems. The
ideal candidates should have excellent oral and written communication
skills and be able to organise their work using tools, like MS Excel
and office equipment.
Administration
"
Preparing papers and files for court, tribunals, hearings and
meetings.
" Producing court/tribunal documents.
" General
photocopying and filing.
" Creating and updating records on
in-house computer system and data input.
" Post opening and
dispatch.
" Booking, preparing and organising meeting rooms,
supporting training courses and other group activities.
" Preparing
meeting agenda, joining instructions, handouts etc.
Drafting
" Standard
letters and correspondence, minutes, notes, reports, submissions etc,
according to guidelines and instructions.
" To maintain accurate
and concise notes on the appropriate operating systems following
enquiries or case related actions.
Operations
" Clerking civil and family courts, tribunals and
hearings, ensuring papers and materials are available and up to
date
" Assisting court users, supporting listing and rota
management, checking files
" Contacting relevant parties,
scheduling, serving court documents, executing a range of warrants,
collecting fines and fees etc, including the use of chip and pin
"
Handling counter (face to face) enquiries, and a broad spectrum of
written and telephone enquiries.
" To work as a team to ensure TIB
(Team Information Board) meetings are relevant, timely and
productive
" To work as a team to problem solve, to assess the
impact of new SOPS, to contribute to small projects
Processing casework
" Including
standard documentation and information, court orders, claims, fines
and fees, legal aid
" Resulting courts accurately, interpreting
accurately the information required on a court file
" To work to
workload targets in terms of throughput and accuracy
Checking and verifying
"
Documents, records, accounts, claims and returns for approval,
results, statistics, plans etc. against criteria, regulations or
procedures.
" Ensuring compliance and administration documentation
meet quality standards.
" Role holders may be required to cross
check and validate work completed by colleagues.
Collecting and assembling information
" For returns, results, accounts, statements, warrants,
statistical analysis, reports etc.
" Work may require
interpretation of source materials, preparation of bundles,
chasing.
" Role holders will need to modify and adjust information
and make decisions to allow work to be completed.
" Role holders
will need to collect and assemble information to prepare for and run
the daily TIB meeting, as required
Undertaking calculations"
Produce basic statistical analysis reports and where required, process
financial information.
" Checking the work of others, updating
records, assessing the value of goods and/or property, reconciling
accounts, preparing invoices, information gathering and running
straightforward reports.
" Spending limited sums of money on behalf
of an office or unit.
" Calculate the anticipated numbers of Jurors
to be called and manage the numbers to be as efficient as
possible
Communicating with the public, the judiciary, other court
and tribunal users and representatives of other agencies and
Organisations
At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.
Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.
Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.
Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.
Throughout the
application process we will discuss any reasonable adjustments needed.
Your comfort and accessibility are of utmost importance to us, and we
are eager to ensure a seamless communication journey.