Administrative Officer

Full Job Description

Role: Administrative Officer

Type: Internship – 12 months fixed-term

Location: London/Onsite

Ready to develop professional competencies and learn new skills and in administrative support and facility management?

Are you passionate about providing support to employees, visitors, and clients?

We have an exciting internship for you – Administrative Officer!

Careers at TCS: It means more.

TCS is a purpose-led transformation company, built on belief. We do not just help businesses to transform through technology. We support them in making a meaningful difference to the people and communities they serve - our clients include some of the biggest brands in the UK and worldwide. For you, it means more to make an impact that matters, through challenging projects which demand ambitious innovation and thought leadership.

• Be part of an exciting team where you will be challenged every day.
• Work closely with building security and management.
• Support with administrative tasks.

The Role

As an Administrative Officer , you will provide administrative support and manage employee queries acting as the point of contact for the employees.

During the internship, your main duties include managing the facility upkeep, office stock, vendor management, preparing regular reports, such as expenses and office budgets, and organising office events.

Key responsibilities:

• Manage upkeep (including equipment and tools) and cleanliness of office space including the work environment and keep it anytime ready.
• Answer queries and provide support to employees and clients.
• Manage office supplies stock and process approval timely for orders.
• Prepare regular reports on expenses and office budgets.
• Provide access to visitors and clients, process these requests in a timely manner including liaison with building security and management.
• Book meeting rooms as required and ensure support for all clients and meeting requirements.
• Plan, support, and manage in-house and external client events as required.
• Distribute and store correspondence such as letters, emails, and packages.
• Manage dispatch and logistics through vendors including liaison with the building management.
• Manage transport, company car allocation, and related activities including insurance, recoveries, and coordination with the vendors.
• Support the deployment of operational safety processes and procedures of building as per SOP.

Your Profile

Key Skills/Knowledge/Experience:

• A degree in business or related area.
• Understanding of administrative support or facility management.
• MS Office skills (MS Excel and MS Word, specifically).
• Strong organisation skills with a problem-solving attitude.
• Excellent written and verbal communication skills with attention to detail.
• Ability to be a team player who collaboratively strives to achieve the common goal.
• Ability to learn new skills and develop professional competencies.
• Ability to adapt by embracing change to improve the quality and effectiveness of work.

Rewards & Benefits

TCS is consistently voted a Top Employer in the UK and globally. Our competitive salary packages feature paid holiday entitlement, pension contribution, private healthcare including dental & optical coverage, life assurance and income protection, laptop and phone, cycle-to-work scheme, exclusive discounts on gym memberships, discounted rates on car leasing options, staff discounts within the larger Tata network, and access to extensive training resources.

Diversity, Inclusion & Wellbeing

At TCS, we believe in building and sustaining a culture of equity and belonging where everyone can thrive. Our diversity motto is ‘Inclusion without Exception’.

You’ll find a welcoming culture and many internal volunteering and social networks to join. Our diversity, inclusion and social activities involve 12 employee networks including LGBTQ+ & Allies, mental health, disability & neurodiversity inclusion and many more, as well as health & wellness initiatives and sports events (we even sponsor the London Marathon).

We are open to all and treat applications equally, regardless of ethnicity, disability, gender identity, gender reassignment, age, sexual orientation, or beliefs.

If you are an applicant who needs a reasonable accommodation due to Disability or Neurodiverse Condition to complete an employment application, or during any phase of the hiring process, please contact us with the subject line: “Reasonable Accommodation Request”.

Due to a high volume of applications, we will be unable to contact each applicant individually on the status of their application. If you have not received a direct response within 30 days, then it should be deemed unsuccessful on this occasion.

Join us and do more of what matters. Apply online now.