Administrative Specialist I (Receptionist)
Job Details
permanent
Kent, South East, United Kingdom
Triplenet Technologies
23.04.2024
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Full Job Description
JOB DUTIES:
- Provide front desk coverage , greet and direct visitors and provide routine information on work unit services, policies and procedures; answer phones, screen calls, respond to inquires or refer callers to appropriate contacts; maintain security and confidentiality.
- Schedule meetings and reserve conference rooms ; schedule appointments and maintain calendars for supervisor and other staff as appropriate.
- Draft routine correspondence, standard forms and templates ; format documents in word processing and presentation software; proofread and ensure proper grammar, spelling and punctuation.
- Compile and summarize data and reports from automated systems, databases and spreadsheets.
- Maintain, inventory , order, and distribute supplies.
- Process customer service requests; review for completeness and enter data in client information system; maintain program information, equipment, vendor and other files.
- Open, sort, and distribute incoming mail and faxes; format, assemble and distribute information packets for internal and external customers.
- Initiate repairs of office equipment and maintain record of repairs performed.
- Take notes at staff and other meetings ; transcribe statements and meeting proceedings using digital transcription equipment; ensure transcriptions are complete and accurate.
EXPERIENCE,
QUALIFICATIONS, KNOWLEDGE, SKILLS:
- Knowledge of general office principles, practices, methods and standard equipment
- Knowledge of basic bookkeeping and record keeping procedures
- Knowledge of and proficiency in fundamental mathematics
- Knowledge of effective business communications including proper English usage, grammar, punctuation, spelling and proofreading
- Communication skills
- Interpersonal skills
- Customer service skills
- Work planning, organizational and time management skills
- Skill in following oral and written instructions and following through on assignments in a timely manner
- Skill in compiling, tabulating, summarizing and presenting data in varying formats
- Skill in maintaining data integrity and accuracy
- Skill in maintaining automated and manual recordkeeping systems and office supply inventories
- Skill in the operation of multiline telephone systems in a high- traffic environment
- Skill in keyboarding and associated safety practices
- Skill in establishing and maintaining effective working relationships
- Skill in working with a variety of individuals from diverse backgrounds
- Skill in use of automated information systems, personal computers, word processing, spreadsheet, database management, presentation and similar software applications
Duration: 2
weeks+
Location: Kent
Pay: $19.60 per hour
Location: Kent
Pay: $19.60 per hour
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Administrative Specialist I (Receptionist)
Triplenet Technologies
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