Administrative and Facilities Assistant for National Law Firm

Full Job Description

Full-time, permanent position based in Oxford, offering up to £25,000 per annum depending on experience.

An exciting opportunity to work for a national law firm as an administration assistant has just become available! Based in Oxford, the successful applicant will be providing administrative and facilities support to executive members of the team, working alongside the firm’s Executive Assistants to provide outstanding support to the firm’s fee earners.

Key responsibilities of the role will include:

• Providing administrative support to the Executive Assistants, including arranging travel, booking meeting rooms and inputting expenses
• Assisting the facilities management of the firm
• Aiding the post-completion tasks of the fee earners
• Communications support, including phone, email and in-person correspondence
• Data management; ensuring the firm’s client database and contact lists are up-to-date
• Document management including opening and closing files, archiving, and printing, scanning and photocopying
• Formatting and typing documents, deeds and correspondence within the firm’s formatting guidelines

Prospective applicants must have previous administrative experience within a similar professional services environment, and experience building good working relationships. Applicants must have outstanding organisation, planning and attention-to-detail skills, excellent communication, and thrive working as part of a team.

If you think this is the role for you, please apply online today! If you have any queries about the role contact Chloe on 0121_633_4443. Please contact your consultant directly if you are already registered with Katie Bard. Katie Bard is acting as an employment agency, and is an Equal Opportunities Employer. 

Katie Bard will be managing your application in accordance with the GDPR and Data Protection Act 2018. Please refer to our privacy notice which will explain how we as an organisation will manage your data on our website. If your application is successful, we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful, we will delete your application within 6 weeks and all record of your data.