Administrator

Full Job Description

Requirements of the Role

• General administrative duties for the Perth Rural team covering a wide range of property types and clients.
• Audio/copy typing, drafting and formatting of letters, agreements, and other documentation.
• Administering Re-leased system used by the team in relation to property management
• Administering online compliance systems in relation to property management
• Issuing works orders/ job instructions to a wide variety of contractors
• To act as first point of contact for clients and staff taking a professional and friendly approach at all times.
• Politely screen telephone enquiries/requests from visitors, clients and staff at all levels and action appropriately, providing cover for overflow phone lines as required.
• Ensure office systems, data and files, etc, are maintained to the highest standard.
• Working with others, dealing with mail received into the Rural Department, including providing occasional cover for logging and distributing cheque payments as required and in line with company procedures.

Essential Skills

• Ability to communicate effectively at all levels with internal and external clients both verbally and in writing in a professional and empathetic manner, engendering trust and confidence.
• Proven organisational skills with the ability to manage multiple tasks competently.
• Ability to demonstrate meticulous attention to detail.
• Strong numeracy skills.
• Ability to problem solve and to anticipate needs/issues.
• Aptitude to understand, prioritise and operate within a fast paced environment.
• Ability to apply total discretion and confidentiality when handling highly sensitive information.
• Self-starter with the ability to work using own initiative.
• Strong personal and professional ethics.
• Team Player.

The role attracts a competitive salary and excellent benefits including company pension, enhanced holidays, perkbox membership, employee assistance programme, Life Insurance, Cycle to Work scheme, and support with training and development.

This role is offered on either a full time or part time basis, which can be discussed at interview.