Administrator

Full Job Description

We are delighted to be recruiting for an Administrator to support one of our key clients who are based in Kingswinford.

The Administrator will be based at Head Office and will provide administrative support to the Industrial Department by providing a comprehensive and professional service as outlined below.

Key Responsibilities

• Provide comprehensive and professional support, oversee diary management, managing appointments, video calls, telephone calls, organization of meetings and travel.
• Email inbox management, filtering and dealing with issues arising.
• Send requests to other departments for various information/documents i.e CAD plans etc.
• Fielding industrial department telephone calls, dealing with enquiries, contractors, suppliers, and progress enquiries as necessary.
• Mailshots, mail mergers and industrial letter writing.
• Binding and assembling management reports.
• Preparing and processing industrial notifications on Horizon.
• Handle the internal and outgoing post for the Industrial Department.
• Produce and circulate tenant correspondence and associated documentation.
• Issue tenant insurance claim forms as and when required.
• Liaise closely with Asset Managers, contractors, and security on management of the industrial portfolio.
• Liaise with utilities team on ingoing and outgoing tenants.
• Taking calls from customers, logging call details and referring to the relevant department / contractor / Asset Manager as necessary.
• Liaising with Facilities Management and contractors.
• Updating and maintaining Health and Safety system (Pro-comply).

The skills needed are:

" Ability to use own initiative.
" Willing to be proactive in taking on work.
" Ability to prioritise the variety of workloads on a time critical basis.
" Flexibility and willingness to take on ad-hoc tasks as the need arises.
" Positive attitude.
" GCSE Grade C or above (or equivalent) in English & Math's.

In return the company will provide full product support and training and excellent benefits, including 25 days holiday, pension, life Assurance, canteen facilities and a competitive salary.