Assistant Office Manager

Full Job Description

Assistant Office Manager

We are a local well established roofing company in Sutton, we are currently recruiting for an Assistant Office Manager.

Role Requirements

• Proven experience as an Office Manager or similar role preferably within the construction industry.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively. Excellent communication and interpersonal skills.
• Experience working within Microsoft Office Suite
• Ability to work independently with minimal supervision.
• Attention to detail and accuracy in all work tasks.
• Flexibility and adaptability to changing priorities and demands.

Knowledge of construction industry practices and terminology not a requirement but would be a plus.

Key Responsibilities:

• Answering a high-volume of incoming phone
• Create and schedule appointments for our surveyors to visit customers to tender for new works.
• Prepare and submit quotations.
• Prepare orders.
• Request quotations for raw materials from various supplier, negotiate costs, prepare purchase orders, and arrange delivery of materials to align with project deadlines.
• Manage works diary by liaising with clients to schedule all contracts works.
• Processing Engineers Timesheets
• Organisation and upkeep of filing systems
• Create risk assessments, method statements and COSHH sheets for projects.
• Prepare and submit all invoicing.
• Add customer and supplier invoices on accounts program (Sage) and reconcile accounts.
• Chase outstanding invoices
• Inputting of engineer’s time sheets ensuring correct T&Cs applied.
• Requests engineers/subcontractors for job updates on daily basis.
• Managing inbox.
• Liase with clients, engineers, contract managers and subcontractors via phone/email.

Benefits

We offer a competitive salary, If you are a motivated, organised and detail-oriented individual with a passion for the construction industry, we encourage you to apply for this exciting opportunity.

Immediate start available

Location: Sutton, SM3 9BJ London, United Kingdom

Job Type: Full-time