Assistant Project Manager BBC Proms and London Orchestras and Choirs (Live Events Coordinator) (13450)

Job Reference: 13450

Band: C
Salary:    £27,270 + London Weighting (depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights)
Contract type:  6-month attachment/fixed term contract
Location: Office Base is London 

PLEASE NOTE THAT THE CLOSING DATE FOR THIS ADVERT IS NOW THURSDAY 21ST MARCH 2024.

We’re happy to discuss flexible working. Please indicate your choice under the flexible working question in the application. There is no obligation to raise this at the application stage but if you wish to do so, you are welcome to. Flexible working will be part of the discussion at offer stage.

• Excellent career progression – the BBC offers great opportunities for employees to seek new challenges and work in different areas of the organisation.
• Unrivalled training and development opportunities – our in-house Academy hosts a wide range of internal and external courses and certification.
• Benefits - We offer a negotiable salary package, a flexible 35-hour working week for work-life balance and 25 days annual leave with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care, gym and much more. 

Who are we and what do we do?

We are the Learning team for the BBC Proms and London-based BBC Orchestras and Choirs.  We produce high-quality, creative learning experiences and content which offer as many people as possible the chance to engage with the music we make at the BBC. We are a team of people who love music and are committed to nurturing talent and championing engagement with live music. In line with the BBC’s strategic objectives and the needs of music education in the UK, the team works to the following vision and aims:  

Our Learning programme aims to inspire a love of orchestral and choral music for the widest possible audience - we work with people on all kinds of musical journeys and prioritise working with those who may not see an obvious pathway into music as a listener, performer or creator.  

We aim to: 

• Provide inclusive access to orchestral and choral music for participants and audiences which reflect the diversity of the UK and London population (prioritising gender, ethnicity, disability and socio-economic backgrounds)  
• Nurture and showcase musical talent of the future through practical engagement with the BBC and its broadcast platforms  
• Support and amplify the work of the music education sector through partnership and collaboration  
• Champion collaboration between our departments to maximise value for our audiences  

Our programme includes national education and talent schemes BBC Young Composer, BBC Open Music and BBC Ten Pieces, as well as work with targeted communities across the UK. As part of the BBC’s move to a new, purpose built music studio at East Bank on the Queen Elizabeth Olympic Park, Stratford, our team are responsible for developing partnerships and community engagement programmes that connect with our new local community and deliver on the BBC’s strategic objectives.  Our programmes include large-scale live broadcast events, digital content and events, small-scale community engagement activity, competitions, training and development schemes and audience development programmes.  

The BBC Proms is the biggest classical music festival in the world. We run over 100 live events over 2 months in the summer at the Royal Albert Hall in London and venues around the UK. Nearly everything we do is broadcast across BBC Radio, TV and online. We are a creative, innovative festival that connects with audiences around the UK and across the globe.  
You would be part of a dynamic Proms team that looks after Live Events, Marketing, Learning, Communications, Publications and Business.  
 

In any single week at the BBC Proms you could be working on events like a London Symphony Orchestra Prom with Sir Simon Rattle, a Northern Soul Prom, a Horrible Histories Prom, a City of Birmingham Symphony Orchestra Prom, a Chineke! Prom and the BBC Orchestras and Choirs. Click  here  to see a taste of the Proms in 2023. 

The BBC has 5 professional orchestras, two choruses and a professional choir, the BBC Singers. We support the BBC Symphony Orchestra & Chorus, BBC Concert Orchestra and BBC Singers in all of their Learning work. Working with such a broad range of groups means you are just as likely to be working with Radio 2 and top pop talent with the BBC Concert Orchestra, as you are with Radio 3 on exciting new music commissions and projects with the BBC Symphony or BBC Singers. You will also work closely with the BBC Philharmonic, BBC National Orchestra of Wales and BBC Scottish Symphony Orchestra. 

Main Responsibilities

• Work as part of the Learning team to deliver a range of programme activity which may include large-scale live broadcast events, digital content and events, small-scale community engagement activity, competitions, training and development schemes and audience development programmes 
• Work with the Live Events Executives and Live Events Managers to define and implement the Learning strategy for the BBC Proms and London Orchestras and Choirs 
• Manage small and medium-scale digital or live Learning events, projects or programmes 
• Work with the Live Events Executives or Live Events Managers to manage large-scale digital or live Learning events, projects and programmes 
• Coordinate production of timelines, schedules, liaising with project leaders, arranging venue hire and contracts and working in consultation with the wider Proms and London Orchestras and Choirs management teams  
• Collaborate with a wide variety of artistic partners both within and external to the BBC in the creation of these projects and events 
• Undertake the day-to-day management of the budgets on specific projects
• Event manage live and online events, taking responsibility to ensure their efficient management 
• Work in collaboration with the marketing, online and publicity teams of the Proms and London Orchestras and Choirs to define and implement the communication to audiences of learning and audience development projects 
• Build relationships with communities/ organisations and other strategic partners which will support the Proms and London Orchestras and Choirs to reach new and diverse audiences 
• Manage relationships with internal and external programme stakeholders 
• Work with the Live Events Managers to review and evaluate projects and assess their impact against agreed objectives 
• Sustain regular communication with new and potential audiences, nurturing these groups and building relationships 
• Act as one of several key contact points for BBC musicians including BBC SO and BBC CO players and the BBC Singers  
• Comply with all relevant BBC safety rules, procedures and guidelines. Be fully aware of the health and safety responsibilities of this job role as stated in Radio & Music's health and safety policy
• Comply with BBC Safeguarding procedures and embed into project planning and delivery 
• Support the professional development of the Learning department’s trainees and task manage their involvement in project delivery  
• Comply with the BBC’s policies on Diversity and Inclusion and to apply the principles when carrying out the role 
• Act as a role model for the BBC values

We are looking for someone who can:

• Show an enthusiasm for music and live events  
• Show commitment to creating inclusive opportunities for people of all backgrounds to participate in arts and culture  
• Bring a creative, imaginative and innovative approach to reaching audiences through live and digital platforms  
• Work and communicate collaboratively with a wide range of people 
• Deliver events and programmes in line with budgetary, health and safety, safeguarding and fair-trading requirements  
• Show excellent organisation skills and the ability to work well under pressure, work flexibly and across a wide variety of tasks within deadlines  
• Work flexibly as part of a team as well as independently  

The following are desirable for this role:

• Knowledge of formal and informal education sectors and the lifelong learning agenda.  
• A good knowledge of classical music 
• Ability to work flexibly and adapt to new ways of working.  
• Knowledge of Health and Safety regulations; Child Welfare Acts and all matter relating to child protection and safeguarding.  
• Experience of delivering online and filmed resources and projects 
• Experience of evaluating projects  

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours here .

Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click here .