BANGKOK- Legal Support Assistant

KEY RESPONSIBILITIES

• Deliver high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.

• Coordinate and produce accurate Herbert Smith Freehills’ compliant documents and correspondence (including draft engagement and billing letters). Meet required deadlines and negotiate alternate timeframes when necessary. Utilise other services as appropriate (eg, Printroom, Document Services).

• Manage partner and lawyer internal and external appointments, across different time zones and offices, with appropriate meeting lead and travel times. Asist with meeting preparation, including IT infrastructure (video conference, teleconference, Skype, etc), and the coordination of post meeting actions (this includes coordinating/printing documentation and organising meeting room logistics as required).

• Coordinate detailed travel arrangements for the assigned partners and lawyers including appropriate visa documentation, meeting requirements and domestic and international itineraries. Ensure connection with Business Development on all travel.

• Manage own email and partner and lawyers’ email as required. This includes ensuring timely filing of emails (including hard copy filing where necessary), filtering incoming correspondence, proactively dealing with queries and meeting invites. Deal with hard copy mail/post in the same manner.
• Proactively maintain and manage file bring-ups and reminders for partners, counsel, consultants and SAs .
• Develop and maintain a robust file management system for all electronic and hard copy documents.
• Assist lawyers with expense claims in a timely manner.
• Demonstrate enthusiasm and proactivity in the workplace, including participating in and contributing to practice group meetings, firm initiatives, welcoming and settling in new starters, projects, focus groups, pilot groups, team building activities, learning and development sessions and other relevant activities.
• Take responsibility for your own learning, undertake recommended training, keep up to date and comply with firm policies, adopt new or improved firm and practice group recommended work practices, and share information with others about better ways of working.

• At least 3 year's of relevant working experience.
• Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint).
• Good written and verbal communication skills with a demonstrated ability to building effective and trusting relationships with people internally and external to the firm

DisputesWe are currently seeking an enthusiastic Legal Support Assistant to join our Bangkok office. You will be part of the legal support team, consistently provide administrative support to partners, lawyers and support staff to meet client requirements and deliver an exceptional client experience.Sec