Business Support Vetting Administrator

Full Job Description

Job Reference: /AW/15-04/1146/9

Job Title: Business Support Vetting Administrator

Location: Seaforth House, Glasgow

Salary: Competitive

Hours per week: Nonday to Friday - 08:00 - 16:30 - 40 hours per week 

Business Overview

Atalian Servest and OCS have merged to create a new organisation, the OCS Group UK & Ireland. We are a leading facilities management company providing a range of both standalone and integrated services including cleaning, catering, security, technical services, energy management and compliance, front of house, landscaping, logistics, waste management and pest control services. The company has a turnover of £1.5bn and operates across the UK and Ireland with 50,000 colleagues delivering innovative award-winning services to the private and public sectors and supporting the local communities in which it operates.

Role Overview

We are currently recruiting for a Contract Vetting Administrator to join our passionate and driven team based at our Glasgow office.  

The Vetting Administrator will be responsible for the coordination and management of the employee vetting process across multiple government facilities management contracts.

This is an important process which will demand meticulous eye for detail and to operate in a strictly confidential manner. The role will support the senior leadership team in security, compliance and risk management, associated with contractor and individual vetting on behalf of the client. Consequently, to ensure that only authorised contractors and personnel have access to the client estate to undertake the necessary reactive maintenance works.

The successful candidate must pass required individual clearance level of vetting. 

Benefits

• Informal hybrid/flexible working arrangements
• 25 days holiday + bank holidays
• Free fruit in our offices
• Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
• Wide range of retail discounts
• Regular social and charity events are held in our offices
• Get involved in charity events in the local community

Wellbeing

• Discounted gym membership
• Eye test £25 voucher and up to £100 towards glasses
• Join our Cycle to Work scheme via salary sacrifice
• Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events
• Access to internal Mental Health First Aiders

Career development and recognition

• Immediate access to “Opportunity” our internal Learning and Development platform
• Required professional membership fees paid for
• Opportunity to win monthly Superstar Awards
• Long service awards

Key Responsibilities:

• Overall ownership of the vetting application and compliance process.
• Point of escalation for any queries in relation to sub-contractor and individual vetting queries.
• Ensuring vetting forms are completed correctly as a pre-screening check ahead of submission to the client, to ensure process efficiency.
• Responsible for updating individual vetting tracker to control status of all vetting applications and furthermore, scheduled renewal due dates.
• Responsible for updating sub-contractor vetting tracker to control status of all company vetting applications and furthermore, scheduled renewal due dates.
• Implementation and communication of renewal dates 6 months ahead of any expiry dates and management of information flow accordingly.
• Communication of company and individual failed / revoked vetting.
• Attending of weekly client vetting coordination meetings.
• Monthly KPI Reporting data report production.
• Production of monthly dashboard vetting report for contract report. Detailing overall stats on vetting applications approved, rejected, pending approval and overdue approval.

About You:

• Applicants must have the right to work in the UK
• Discretion and confidentiality.
• Confident in communicating to customers, suppliers, and employees.
• Excellent communication skills including presentation and report production.
• Excellent PC skills, including advanced Excel and Power BI

How to apply

If you are interested to join a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply!

Alternatively, if you know someone whom you feel would be a good fit for this vacancy, click the link below to refer them and you could win up to £500! (T&Cs apply)

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