DCC Lead

Requisition ID

2023-127519

Work Location

GB-Aberdeenshire-Aberdeen

Department / Discipline

Document Management

Position Type

Staff / Permanent

Wood is currently recruiting for a DCC Lead to support the Upstream Business across contracts in Aberdeen.

Wood is undergoing significant growth in our North Sea engineering and modifications business and we are delighted to offer a range of long-term opportunities (5 years +) across a variety of our clients and scopes. We are looking for candidates with a range of experience and skill sets, and people who have the right attitude and behaviours to enhance our services.

Please get in touch with our recruitment team who can help you through this process and support you to find your next opportunity, and a new and exciting future within Wood. We look forward to hearing from you.

Objective:

Coordinates and supervises a team of document controllers, responsible for ensuring all technical documentation associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures.
Coordinates the smooth running of the document management system

Key Responsibilities & Accountabilities:

• Oversee, coordinate, and supervise the document control team with responsibility for setting and managing day to day workload, coaching, and guiding team, and managing performance
• Ensure all project documentation is imported into document management system and filed accordingly
• Oversight of the archiving of Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention, and disposition of the records.
• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
• Ensure that hard copy and electronic record files are maintained in good order to comply with QA requirements
• Run document control reports from document control system.
• Ensure document management procedures satisfy project, client, and regulatory requirements
• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
• Monitor progress of in-house and Client reviews of technical data
• Contribute to compilation of final project dossiers, as built portfolios, and archiving
• Establish and maintain systematic and comprehensive Project Filing Systems
• Produce exception reports, comment overdue reports and any other reports for Project Management review
• Maintenance of the project’s document storage structure
• Communicate with Project Manager, Client and Third Parties to agree standards, systems, handover and close - out of project activity to meet project requirements
• Liaise with Engineering teams to ensure the Document Distribution Matrix is set up to meet project needs
• Ensure the document management system is set up and maintained to support the project
• Ensure that departmental work instructions are developed and maintained (if applicable) to complement Global standard procedures
• Be involved in developing and maintaining of document management performance targets
• Ensure the team is fully trained in all systems and that they work in accordance with the procedures / work instructions and to the project distribution matrices
• Facilitate meetings relating to operational interfaces of document management
• Train project or external personnel on how to interrogate the document management system
• Manage a coordinated approach to resolving procedural issues in a timely manner

Qualifications:

• (ISCED 4/5) (post-secondary/lower tertiary e.g./technical diploma/2-year degree), or an equivalent level of expertise 

Knowledge, skills, and experience:

• Significant broad and deep experience with electronic document management systems and processes
  Experience in supervising teams in a lead role
  Advanced MS Office Suite skills
  Advanced skills in SharePoint/Documentum/ProjectWise or similar electronic document management system
• Advanced skills in Adobe
• Excellent Communication skills - both written and verbal
  Advanced skills in word processing, spreadsheets, database applications and electronic data management systems

Personal attributes:

• Excellent organisational skills and a logical and ordered approach
• Effective communication and interpersonal skills
• Able to lead, motivate and develop a team
• Ability to work in a high - pressure environment, pay strict attention to detail and ensure the accuracy of the outputs

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. 

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.