Document Controller

Full Job Description

Our client Scottish Power are currently recruiting for a Document Controller to join the team on a contract basis based in Glasgow City Centre.

This will be a hybrid role so 2/3 days a weke in the office. 

Job Purpose Statement
Support Scottish Power’s Green Hydrogen team with the development and delivery of projects that sit within their business’s portfolio.
The role holder will assist with key document control responsibilities including project setup as well as supporting the onboarding and training of new staff. The role holder will become a recognised super user of the hydrogen document management system (DMS).

Responsibilities
•Assist with the continued development of a dedicated SP hydrogen quality management system
•DMS experts, Manage and co-ordinate access and permission rights to the systems for Internal and external users.
•Collate and review contractor documentation, identify missing information and liaise with CM/EMP to ensure correct information available throughout the various stages of the project.
•Technical review of As-Built Drawings, register and upload to DMS.
•Review tender submissions, ensuring correct templates and identifications are being used.
•Ensure tender documentation is uploaded onto IBUY and issued to procurement.
•Provide support to the Engineering department, Scanning, Stamping P&C Drawings.
•Support, monitor and review suppliers and contractor documentation.
•Undertake training sessions on Document Management Systems with staff and external contractors.
•Attend project Kick off and scheme meetings.
•Project inspections / Audits (IAuditor)
•Maintain project databases, engineering document lists, drawing registers and transmittals.
•Administration of records, drawings, and documents in accordance with the quality management system and other specifications.
•Establish and maintain project drawings registers and workbooks.
•Coordinate project final file
•Maintain DM and Codification user guides for General and Pilot project system.

Requirements
We are looking for individuals with good inter-personal and communication skills and the ability to
form effective working relationships with other individuals, departments, and businesses.

To be successful in this position you will need to demonstrate as a minimum:
·HNC or equivalent in business discipline/related area and/or previous Document Control experience
·Significant experience of Projectwise/ACC/Autodesk Vault systems
·Significant experience in final file / Project handover process
·Experience in a Document Control role for major construction or utility construction projects
·Ability to multitask and work efficiently to meet deadlines
·High degree of IT literacy
·Experience in ISO 9001, 14001 AND 45001
·Strong communication skills

For more info please email (url removed)