EA to the Executive Leadership Team

Full Job Description

Job Title: EA to the Executive Leadership Team - VAC92

Working Hours: 37.50 per week (Flexible and part time working offered by agreement)

Salary: up to £28,000 per annum

Contract: Permanent

Deadline: Friday 3 May 2024

Telephone Screening: w/c 6 May 2024

Stage 1 Interviews, in person, to take place: Tuesday, 14 May 2024

Stage 2 Interviews, via Teams, to take place: Wednesday, 22 May 2024 (AM)

Location: Leeds/Hybrid

Do you want to work for a Charity that offers flexible working, training and development and a culture that is committed to the health and wellbeing of its employees? Do you have experience providing high quality administrative support to senior leaders and have excellent diary management skills? If so, then we have the perfect job for you.

Leeds Hospitals Charity

Leeds Hospitals Charity is proud to support Leeds Teaching Hospitals NHS Trust. At Leeds Hospitals Charity, we work with NHS staff to improve the experience of patients and families. We are passionate about healthcare and about making our hospitals amazing.

People are central to everything we do at the Charity. Our home city of Leeds is multicultural, and we embrace its diversity. Difference is to be celebrated, it inspires innovation and makes us stronger. For us equality, diversity, and inclusion are fundamental principles. They underpin our goal to support the communities of the hospitals in Leeds.

The Role

Reporting to the Executive Assistant to the Chair & Chief Executive, this new role will provide effective and efficient high level administrative support to the Executive Leadership Team. This includes supporting the prioritisation of workloads, diary management, meetings management and communication, document production and quality assurance, whilst observing the rules of confidentiality.

The person will:

• Manage Executive diaries by scheduling, prioritising, and coordinating appointments.
• Organise UK travel plans, including scheduling meetings and making travel arrangements and the production of detailed travel itineraries.
• Attend specific meetings and take notes, draft minutes and action recommendations as required.
• Monitor follow up actions to ensure timely delivery and effective outcomes.
• Ensure that cyclical and management deadlines for reports, reviews, budgets are met.
• Read and prioritise incoming correspondence and prepare draft responses as appropriate, ensuring that replies are produced within the required timeframe.

The successful candidate will have:

• Proven experience of providing high quality administrative support to Senior Leaders or Directors.
• Experience of diary, inbox, and correspondence management.
• Knowledge of EA/PA techniques, tools, and systems - such as bring forward system, forward meeting planners, business calendars, action trackers etc.
• Comprehensive working knowledge of Microsoft Office tools especially Word, PowerPoint, Excel.
• Strong interpersonal and relationship building skills specifically with senior leaders and enjoy interacting with others.

If you would like to speak to us to discuss the role or want to know more about the Charity and our teams, you can contact Helen McDougall via

Benefits:

• 27 days holiday a year plus bank holidays with the option to buy additional holiday
• Flexible and Hybrid Working
• Volunteer Days
• Unlimited access to our online Learning & Development Portal
• Line Management Training Programme
• Pension scheme- 5% employer contribution
• Annual pay review
• Health & Wellbeing support including access to an Employee Assistance Programmes and trained Mental Health First Aiders.
• Life Insurance Protection
• Cycle scheme
• Car Lease Scheme
• NHS Blue Light Card and Discounts

For more information about the position and the charity, please visit .

As a Disability Confident Employer we commit to offering all applicants who consider themselves to have a disability an interview if they demonstrate they possess the essential skills and experience required for the role. Please advise on your covering letter if you consider yourself to have a disability.

Thank you for taking the time to apply for our position. We appreciate your interest in Leeds Hospitals Charity. If your application is selected to continue in the interview process, a member of our HR Team will be in contact with you before the scheduled interview date.