EO GRADE - ADMIN SUPPORT

Full Job Description

HYBRID (3-4 DAYS IN THE OFFICE, 1-2 DAYS AT HOME)

ARMAGH BASED

ADMINISTRATIVE SUPPORT ROLE


This role is temporary until October 2024 initially and may be extended beyond October if the business requirement is there.

As Executive Officer to the Compliance Procurement Manager, you will provide efficient and effective administrative support.
You will be proficient in MS Packages such as Excel, Outlook, and Word. You will be confident in the daily use of spreadsheets and databases and will conduct typing and word-processing duties.

Key duties and responsibilities are as follows:

• Providing a high quality, confidential administrative support service across a diverse range of areas.

• Diary management including organising and prioritising diary commitments as required.

• Organising and attending meetings, including collating papers and minute taking as required.
• Promptly log, prioritise, and monitor all incoming correspondence received by the CPS Compliance Team, highlight important issues, target dates and status of correspondence responses to the Compliance Manager and ensure all necessary steps are taken and follow-ups are completed.
• Typing, compiling, and issuing emails, letters, acknowledgements, minutes, memos, and reports. Circulating documents on the Compliance Manager's, or other team members behalf. Collating inputs from various sources into a co-ordinated response.
• Maintaining records, ensuring that information is recorded, stored, managed, and disposed of appropriately and in line with relevant guidance.
• Utilise computer systems and use MS Excel and MS Word, as appropriate, to provide accurate compliance management information, reports, and graphs.
• Liaising with other services, schools and external organisations as required.
• Administrative duties to assist the Compliance Manager/Compliance Team with the general operating of the CPS.
• Participate in ad hoc projects to include collating and analysing information to assist and support the work of the Compliance Manager and the CPS Compliance Team.
• To ensure confidentiality of all information and records
• Any other duties, related to the role, which may arise from time to time.

Typical Qualifications and Experience:

• Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
• NVQ Business Administration Level 2 (or suitable clerical experience)
• Administrative experience with a good knowledge of and experience in using Microsoft Office
• Good communication skills, both oral and written
• Diary management, attention to detail and the ability to prioritise tasks
• Minute taking skills are advantageous (shorthand not essential)

YOU WILL BENEFIT FROM:

• Full training and induction
• Competitive rates of pay
• Accrue holiday hours as you work
• Brook Street (UK) Ltd back-office support and mentoring

The rate of pay is 12.94 per hour , the hours of work are (Apply online only) Monday to Friday; 36 HOURS PER WEEK

If you would like to apply for this role, please call Melissa at Brook Street (UK) Ltd on (phone number removed) or email your CV via the `Apply` link.