Estates & Property Assistant

Full Job Description

Location: Multiple locations across the Greater Leeds area

Hours: 8.30am – 5.00pm, 37.5 hours per week

Salary: £24,000 to £27,000 dependent on experience, plus annual bonus of up to 12% of salary alongside our flexible reward and benefits offer.

Role Overview

Sitting within the Sewell Group family of companies, Community Ventures (Management) Limited (CVM) is a property development company offering partnering services and was established in 2008.

Working across Humberside, Yorkshire, the North-East and East Midlands, its role is property development and asset management primarily within the NHS, and with other public sector organisations.

Employed directly by CVM, the successful candidate will be looking to develop their current skillset and be keen to grow within an established team whilst providing technical support for the Estates and Property management team within the Estates Department at Leeds Community Healthcare Trust.

Key Responsibilities

The Estates and Property Assistant will be responsible for:-

• Collating information and data for quarterly assurance and performance reporting.
• Attend, input into and fulfil Deputy Chair responsibilities for the Trusts Water Safety Group, Electrical Safety Group and Medical Gas Committee.
• Assist the Senior Estate Manager in managing the Estate Maintenance contract including reviewing and auditing completed reactive and planned maintenance works.
• Work closely with the Facilities Department to assist with seamless Hard and Soft FM services to end users and investigate any hard FM issues across the estate, providing advice to the Senior Estate Manager.
• Manage and provide statutory/mandatory information and activity returns relating but not limited to ERIC (Estates Return Information Collection) & Energy/Sustainability
• Providing appropriate compliance records for estate activities specifically relating to energy
• Working closely with the Trust Finance Department to ensure that appropriate charging processes are in place, and that related activities (procurement / expenditure) are carried out in accordance with the Trusts SFI’s/SO’s.
• Ensuring energy invoices reconcile with works undertaken and quotations for work and contracts are accurate and represent value for money.
• Working closely with external organisations such as NHS Property Services, Leeds City Council, Community Health Partnerships and other NHS Trusts with regards to building maintenance and statutory compliance.
• Collecting and recording energy/utility data, along with compiling records on energy expenditure.
• Identify, consider, and develop initiatives to reduce energy cost in leased and owned properties.
• Completing annual Display Energy Certificates (DEC’s).
• Advising on and managing the renewal of energy/utilities contracts.
• Carrying out any other duties in line with the requirements of the Partnering Service Agreement between LCHT and CVL as required.

Skills and Attributes

As well as exhibiting our company behaviours of being Positive, Professional, Customer Focused, a Team Player and Doing the Right Thing, the successful candidates will have the following:

Essential

• Experience supporting hard FM service contract delivery.
• A full driving licence, valid in the UK and own transport.
• Excellent people & customer management skills.
• A positive and professional attitude, along with a high-quality approach to service delivery.
• Excellent levels of computer literacy in Microsoft Office products, specifically Outlook, Word, Excel and PowerPoint.
• Excellent communication and organisational skills.
• Be able to work both as a team member and alone in a busy working environment.
• Have a flexible attitude towards hours worked and interest in supporting the wider team during holiday and sickness periods.
• Previous experience within the healthcare sector
• Hold IOSH and NEBOSH

• Excellent levels of customer service and a proactive approach to managing issues.
• Previous experience collating information and data to detail in performance reports and compliance records.
• Understanding of Estates and Facilities Services.
• Understanding of the structure and complexity of the NHS.

Desirable

• Previous experience within the healthcare sector
• Hold IOSH and NEBOSH

Community Ventures is an equal opportunities employer, recruiting within the guidelines of the Equality Act 2010. We are committed to the promotion of diversity and equal opportunity, as an employer and in the delivery of our products and services.

As a committed safe employer an appropriate enhanced DBS (criminal record) check will be required for the successful candidate of this role.

• £24,000 to £27,000 dependent on experience
• Annual Bonus opportunity
• 25 days holiday (plus Bank Holidays), rising with length of service to 28 days
• Being a Co-Owner of Sewell Estates, learn more here: Employee Ownership - Sewell Group (sewell-group.co.uk)
• Auto Enrolment pension
• Staff discounts
• High Street & Retail discount schemes
• Bike 2 Work Scheme
• Technology Scheme
• Paid Parental Leave and Sickness Absence schemes
• Plus more in our flexible reward & benefits offer, further information available from our People Team,