Executive Assistant to Richard Moross, Founder and CEO of MOO

MOO set out to shake up the world of print back in 2006. And we’ve come a long way since. Today we’re a 400 + strong team (we’re thinking of getting matching jackets) who create print and digital products for companies of all sizes – from Google and AirBnB to the guy who makes those amazing prints you found at a craft fair. 

 

Our global HQ is in London, UK, while we also have premises in Dagenham. In the US, you’ll find us in Boston, MA, as well as East Providence, RI and Denver, CO.  

We’re making new and exciting things – and we could really do with your help. 

As the Executive Assistant to our Founder and CEO, you will be a part of the Facilities and Admin team which has a clear mission:

-We not only solving problems efficiently, but making them disappear, seemingly effortlessly.

-We are organised, proactive, positive, creative, and indispensable.

-Through our roles and our close contact with so many people across the business, being uniquely positioned to bring the geographically separate parts of MOO together. Facilitating communications between different teams, and across multiple locations for the smooth running of business operations and an elevated MOO experience for all our employees and associates.

-Working together, we bring the MOO culture and magic to all our physical spaces. Creating inviting, vibrant environments that reflect our values, impress visitors and make office days something to look forward to.

-We are also conscious to consider remote and shift workers in our thinking. Where possible we plan ideas that can be adapted across different media, time zones, or physical manifestations, to reach as many of our employees as possible.

MOO’s Founder and Chief Executive is looking to hire an exceptional Executive Assistant to help manage his professional and personal worlds, in this award-winning, mission-driven and creative business.

This varied and fast-paced role requires a confident, experienced and self-directed individual with excellent people and communication skills. They will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, in a fast-paced environment.

Acting as the primary liaison between CEO and his direct reports, Chairman, Board Members, and other members of the wider team, the Executive Assistant will maintain an approachable, composed and professional attitude, whilst also living MOO’s values, supporting its culture and representing the CEO at all times.

Although working primarily for MOO’s CEO, the role will report to MOO’s General Counsel and VP Business Operations and work closely with her to further the mission of the Facilities and Admin team and ensure the smooth running of the board and Senior Leadership Team. The role includes managing a team of three across the UK and US, is based in Camden, London with expectations of being onsite 4-5 days a week.

Responsiblities

• Extensive and ever-changing external and internal meeting and diary arrangements
• Detailed task management and support in delivery Board scheduling, communication, and management
• Coordinating and taking minutes of the Senior Leadership Team meetings and ensuring follow up
• Assisting with preparation and delivery of annual business planning Direct support to the Chairman, and members of the UK Senior Leadership Team
• Complex domestic and international travel coordination and logistics
• Organising great company events & offsite planning
• Expenses and other administration
• Management of external commitments and personal tasks
• Furthering the mission of the Facilities and Admin Team, managing the team, providing leadership, guidance and mentoring to help them achieve their goals

About You

• Experience working with senior leaders, preferably a CEO
• Have dealt with Boards of Directors Have worked in a fast paced creative and/or digital environment Be experienced with modern digital work tools - G Suite, Slack, Trello & Zoom
• Extremely organised, confident and self-directed
• Highly professional and discreet, whilst retaining a sense of fun
• Have proven people management capabilities
• Have a strong but empathetic leadership style with excellent communication skills and ability to engage and drive cross-functional teams and leverage internal resources
• Guide by example, be humble about your role in the business and see your job as supporting not just the CEO but also the company

Nice to Haves

• Facilities management experience
• Event planning experience

What’s it like to work at MOO? 

MOO’s the kind of workplace where you can really be yourself. Dye your hair purple. Hit the sofa with your laptop. Whatever helps you feel comfortable and happy at work. We want to help you grow in your career and set you up for success – while also recognising the importance of a healthy work/life balance.

That’s why we offer 25 days holiday rising by one day for each year here (for 5 years), a matched pension scheme, MOO’s share option scheme, and paid parental leave. We’ll offer you private healthcare, life insurance, a season ticket loan, and a cycle to work scheme. We also offer flexible work schedules with hybrid and remote working for certain roles as well as a Work From Anywhere program.

Diversity Statement

We are working hard to create a representative, inclusive and super-friendly team, because we know that different experiences, perspectives and backgrounds make for a better workplace. And that creates a better experience for our customers. MOO doesn’t discriminate on the basis of race, colour, religion or belief, gender, national origin, age, sexual orientation, marital status, disability or any other protected class.

As a design and technology company we have a desire and a responsibility to build a business that represents the world around us. So we strive to create a values-driven, purposeful and highly empowered organisation that we are all proud to work for. And we are committed to continuous investment in building an open and inclusive environment, welcoming a diverse audience of candidates who see themselves working and thriving at MOO. Therefore, we’d like to invite you to complete this optional survey to help us evaluate our inclusion and diversity efforts. Completing this form is entirely voluntary and if you decide not to it won’t in any way affect your job application. We keep the information separate from your application and it is kept secure and confidential, it is only used to better our inclusion and diversity efforts. By submitting this information, you consent to MOO's processing of it for these purposes.