Executive Assistant to EMEA Chief People Officer (FTC)

Full Job Description

Job Title:

Executive Assistant to EMEA Chief People Officer (FTC)

Job Description:

Introduction

Dentsu is the network designed for what’s next, helping clients predict and plan for disruptive future opportunities and create new paths to growth in the sustainable economy. Taking a people-centred approach to business transformation, we use insights to connect brand, content, commerce and experience, underpinned by modern creativity.

Purpose of the Role

This is a critical role which will provide full-time and comprehensive Executive Assistant support to the EMEA CPO (70%), EMEA Director of Talent & Leadership (20%) and EMEA HQ Centres of Excellence (CoE) Leads (10%).

This is a position of trust and huge responsibility, confidentiality and discretion.  Working with the EMEA CPO and Talent & CoE Leads means being responsible for our people. We have a duty of care to ensure all our people feel they can be the best versions of themselves, and that they can thrive in their roles.

This role requires someone who is execution orientated and meticulous in terms of attention to detail. It also requires a solutions and proactive mindset with a will-do attitude.

Key Responsibilities

• Extensive diary, inbox, and travel management – often across multiple time-zones.

• Ensuring all regular EMEA and Group Meetings are diarised and managed in accordance with the annual and monthly dentsu meeting cadence requirements.

• Working closely with the E&C team to ensure Speak Up cases are picked up and reported on within the SLA close out period.

• Producing high quality documents either in PowerPoint (for internal & external meetings), Word or Excel, ready for both the EMEA HR CPO and CoE Leads.

• Driving our EMEA HR priorities through coordinating quarterly strategy sessions, quarterly HR townhalls, onsite/offsite HRLT workshops and the annual recognition event.

• Drafting announcement communications and supporting with on-boarding plans and scheduling

• Ad-hoc support (10%) to the EMEA HQ Centres of Excellence (CoE) Leads with cyclical projects and scheduling, coordinating travel and expenses and booking meeting room/welcoming guests to the office etc.

Qualifications + Skills

• Experience of supporting senior executives (at board level) and working with senior stakeholders, preferably in a fast-paced and global organization.

• A high degree of resilience, maturity, proactivity, self-motivation, initiative, creative abilities, as well as the ability to apply commercial acumen to tasks.

• The confidence and ability to exercise good judgment and decision making in a variety of complex scenarios.

• Professional discretion and understands the importance of confidentiality.

• Talent for proactively anticipating the needs of stakeholders and ability to work independently.

• Highly proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and SAP Concur.

What we offer

• This is a maternity cover FTC role for a minimum of 12 months.

• The role is based in our London office but operates under flexible working arrangements.

• As well as a competitive salary, you’ll enjoy a benefits package that you can tailor to your needs.

Inclusion and Diversity

Our diverse and inclusive culture enables our employees to bring their whole selves to work and be proud of doing so. For us, this is the foundation for great innovation which, in turn, generates better outcomes for our people, partners and communities. This is why we encourage applications from people with disabilities, and of all ages, nationalities, backgrounds and cultures.

We are happy to discuss flexible and agile approaches to working for all our roles – we can’t promise we will be able to offer you everything you want or need but we do promise to discuss it with you openly and honestly. If you have any reasonable adjustment needs arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with our recruitment teams.

About dentsu

Taking a people-centred approach to business transformation, we use insights to connect brand, content, commerce and experience, underpinned by modern creativity. As part of Dentsu Group Inc. we are headquartered in Tokyo, Japan and our 65,000 employee-base of dedicated professionals work across four regions (Japan, Americas, EMEA and APAC). Dentsu combines Japanese innovation with a diverse, global perspective to drive client growth and to shape society.

Diversity, equity, and inclusion sits at the heart of our Social Impact strategy – our fully integrated sustainability strategy which includes our ambition to build a fair and more equal society, where everyone is equipped to thrive.

Location:

London

Brand:

Dentsu Emea

Time Type:

Full time

Contract Type:

Fixed Term Contract (Fixed Term)