Executive Assistant to Chief Executive Officer

Full Job Description

Progeny is currently in an exciting phase of growth and succession, which has in turn led to an investment in the expansion of the CEOs office. As an Executive Assistant to the CEOs office, you will support with administrative duties such as coordinating meetings, managing diaries, and booking travel. In support of the CEOs office, you will work closely with the Chief of Staff to encourage collaboration and ensure that all the support to the CEO is aligned, joined up, and the Chief of Staff is kept informed.

As an Assistant within the CEOs office, you are to directly offer administrative support to the Chief of Staff, and CEO but not by extension, to the teams beneath. All time must be dedicated to supporting the efficient and smooth organisation of the CEO & his office. It is important for this individual to be highly organised and demonstrate strong time management skills so that priorities across busy schedules can be effectively managed.

This is a very important role and as the Assistant to CEOs office will be exposed to highly confidential information it is vital that they can operate with integrity, discretion, and can perform well under pressure and within tight deadlines.

Key Responsibilities

• Provide a consistently high standard of administrative support to the CEO Office
• Diary management including scheduling various meetings, 1-2-1s and reviews
• Preparing itineraries and agendas, as well as coordinating attendees, refreshments, meeting rooms and ensure maximum efficiency
• Note/minute taking following important information, and collating actions and keeping logs up to date
• Making travel and accommodation arrangements, ensuring efficient use of time and minimal expenditure
• Checking in on flights and travel plans to manage cancellations, changes and amendments

Skills, Knowledge and Expertise

• Previous experience as a Personal Assistant
• Previous experience minuting senior meetings to a high level & at a fast pace
• Good knowledge of Microsoft Word, PowerPoint, Excel, and Outlook
• High level of confidentiality and integrity
• Organised and can effectively coordinate time and priorities across a number of busy schedules
• Strong communicator, whether verbally or via written communication.

Benefits

• 30 days holiday plus public holidays
• Wellbeing day
• Birthday holiday
• Volunteering day
• Private medical insurance, 24/7 digital GP and health advice
• Employee assistance programme providing support for your mental and physical health
• Group pension scheme
• Life assurance scheme
• Eyecare vouchers
• Family leave
• Hybrid working
• Referral scheme

About Progeny

We create, enhance, and preserve wealth.

We are the first and only firm in the UK to bring together independent financial planning, asset management, tax, HR, and private and corporate legal services.

We are forward-thinking and tech-driven, using technology to eliminate paperwork, improve communications, and enrich the relationship between client and adviser.

At Progeny, we believe that we all have the power to make good things happen. We want to use our success as a catalyst for making real change. We created the Progeny Foundation to support local charities including Zarach and we have recently achieved the globally recognised B-Corp certification.