Executive Assistant - bilingual Japanese/English

Full Job Description

This is a unique opportunity for a bilingual Executive Assistant (EA) to work with a mission-driven company focused on a sustainable future. Our preference is for the successful candidate to come to the Bristol office every day but we are open to combine some remote work as needed.

About Cookpad

Cookpad is dedicated to shaping the future of home cooking and food as a pillar for a sustainable future. Design and user experience are at the heart of our organisation.

Our mission at Cookpad is to make everyday cooking fun. Not just because we like food but because we believe that cooking is key to a happier and healthier life for people, communities and the planet.

Cookpad is a tech company building a community platform that enables people to share recipe ideas and cooking tips. It’s a global platform and over 10 million recipes have been created by people in more than 70 countries. How we got started.

And we have been developing new products and recently selected one idea to test more broadly, including international expansion. The new product’s focus is on helping people to learn to cook in an innovative way. It is the very early stage of product development, but we are already seeing customer value through their experience and are confident about its potential.

You will have the experience, confidence and pragmatism to support the Executives, including the Cookpad founder, and undertake corporate projects. Quite simply you get things done and have the patience and resilience to respond to changing priorities with professionalism and good humour. You take ownership and care deeply about what you do and the difference you make.

Fluency in Japanese and English is essential.

Your impact will be shaped by the following:

• More than 3 years of experience in a professional, corporate environment supporting senior professionals
• Seamless, smooth administration to understand the founder's tasks, prioritize them yourself, and keep the founder's time focused at all times
• Natural confidence to work autonomously without the need for a large team to deliver
• A combination of excellent interpersonal and organisational skills with a flexible working approach
• Applying experience and logic to problem-solving
• Confidentiality and discretion when handling highly confidential information concerning the company and personal matters
• Applying skills across the broader corporate function
• Persistence and flexibility to work beyond regular working hours to get things done
• Love great food and eating, and interest in cooking

Cookpad teams are fast-paced and highly ambitious, and this role is no exception. Expect to start contributing across the organisation immediately. Examples of expected tasks include, but are not limited to, complex travel arrangements, proactive diary management, board meetings, planning, documentation, interviews and delivering corporate projects.

What happens next?

We’re building a global company with a global team that’s full of world-class talent. Our hiring process is designed to let your talent shine and for us to get to know each other so we know we’re the right fit.

Our interview process consists of the following stages

1. Your application - share your CV and tell us why you this role is for you.
2. Take-home technical test. This is designed to understand how you think and is based on the kinds of tasks you might work on day to day at Cookpad.
3. Interview sessions with our HR Team, stakeholders and Executives - this may be 2-3 interviews.

We aim to run through these stages quickly and typically you can expect a timeframe of between 2-4 weeks to complete the process.

Please apply using the link below. We will let you know if we’d like to talk with you and interviews can be via video link.

Equal Opportunity

The Cookpad team is made up of an incredible, diverse range of people. We are proud to be an equal opportunity employer. We do not discriminate based on race, ethnicity, colour, ancestry, national origin, religion, sex, sexual orientation, gender identity, age, disability, veteran status, genetic information, marital status or any other legally protected status.

Your Privacy

When applying for a job with Cookpad, we will collect personal data about you. We use that personal data for recruitment and hiring related activities, including analysis of those activities. Such processing is legally permissible under Art. 6(1)(f) of the General EU Data Protection Regulation and UK GDPR as necessary for the purposes of our legitimate interests, which are the solicitation, evaluation, and selection of applicants for employment.

You can read more about how we use your personal data in our privacy policy, as well as your data protection rights. If you are an applicant from Europe, you can read our privacy policy here . If you are an applicant from a country other than Europe, you can read our privacy policy here.

• People join Cookpad to be part of something bigger - to make a difference.
• We offer competitive salaries and all the benefits you’d expect, including statutory employer pension contribution and cycle to work.
• We also do a few things you might not expect. We keep the team healthy with fresh produce from local suppliers and delicious edible gifts from visiting team members. We have a fully stocked large kitchen space where our team comes together to cook and share everyday cooking ideas.
• We are central to transport hubs and bike routes which helps with flexible working and all-important downtime with family and friends.
• Finally the physical space we’ve created at our global offices in Bristol is an amazing, innovative work environment that reflects what we value, who we are and what we do.