Executive Assistant
Job Details
Full Job Description
Who We Are
About the Role
*Hybrid position - Knutsford*
Magnit Global is seeking an experienced, committed,
high-energy, detail-orientated Executive Assistant to support to both
the General Manager and Vice President of Sales. The ideal candidate
will be experienced in handling a wide range of administrative and
executive support related tasks and will be able to work independently
with little or no
supervision. This person must be exceedingly
well organised, flexible and have an ability to work in a pressurised,
fast-paced environment. Excellent communications skills and a high
level of professionalism and confidentiality are assumed.
What You Will Do
• Full calendar
management General Manager and Vice President of Sales
•
Coordinate and prepare internal / external meetings, including
communications, room facilities, agenda, IT set-ups, contracts, etc.
• Prioritise and manage multiple projects simultaneously, and
follow through on issues in a timely manner
• Arrange travel
schedule and reservations, including expense reporting processing
• Accurately manage follow-up items from meetings (both
internal and external, where appropriate)
• Monitor daily
incoming phone calls and meeting requests and manage emails where
appropriate
• Ensure documentation that requires authorisation
is signed within the agreed timeframes and processed smoothly
•
Handle special ad hoc projects as necessary
• Assist in the
planning/management of personnel in the department.
• Manage
and support sales activities including onsite/offsite events, new
hires, customer activities and hospitality
• Provide
additional support to the sales leadership and wider sales team
What You Will Need
• 2 + years
experience supporting at executive level
• 5 + years
professional experience
• Proficient in German both written
and spoken would be an advantage but isn’t mandatory
•
Excellent calendar management skills, including the coordination of
complex executive meetings and travel arrangements
• Strong
knowledge of MS Office, including Word, Excel, PowerPoint, Visio and
Outlook
• Must be highly organised, works well under pressure,
be proactive, flexible, reliable, punctual and highly confidential
• Corporate event planning and/or conference planning
experience
• Experience working in a sales environment
•
Must use tact, diplomacy, discretion and good judgment
• Must
have excellent written communication skills including strong spelling
and grammar; must have the ability to carefully proof work and ensure
proper format use
• Must have excellent verbal and
interpersonal communication skills and present a professional image
both in person and over the phone.
• Sense of passion and
ownership for projects and tasks
• Bachelor’s degree preferred
• Exposure to Marketing, Accounting, Legal, Human Resources,
SaaS would be an advantage
• Experience working in a software
company would be an advantage
What Will Magnit Offer You
Magnit will offer you a competitive PTO and benefits package, including medical, dental, and vision coverage, retirement planning, as well as discounts and perks for tickets, travel, merchandise and more! Magnit encourages employees to participate in giving back, and we will match employee contributions to favorite charities and support corporate volunteering hours to make a difference in your community!
If this role isn’t for you
Stay in touch, we will let you know when we have new positions on the team. To see a complete list of our open career opportunities please visit
To do our best work we need different viewpoints. Therefore, we celebrate diversity and embrace inclusion.
As an equal opportunity employer, we are dedicated to building a team that represents a variety of backgrounds, perspectives, and skills. We strive to ensure that we maintain a positive and enriching work environment for all.
- Job Family Staff Jobs
- Pay Type Salary
Executive Assistant
Magnit
All Direct Job Ads are subject to WhatJobs Terms of Service. We allow users to flag postings that may be in violation of those terms. Job Ads may also be flagged by WhatJobs. However, no moderation system is perfect, and flagging a posting does not ensure that it will be removed.