Executive Assistant
Job Details
Full Job Description
Executive Assistant
Temporary assignment 3/6 months with a
possible extension
16.40 per hour (Monday to Friday)
The EA is responsible for supporting the Director of
Defence Support Major Programmes in the effective running of his
office. The post-holder will frequently interact with other DGs' and
Directors' outer office staff and will work closely with colleagues
across the Head Office and the wider Support community and therefore
must be comfortable liaising across all grades.
Essential
Role Duties
Support the Military Assistant to maximise the
effectiveness of the Director's time, resolving and de-conflicting
diary clashes and advising on engagements; arranging meetings;
administering meetings and conferences.
1. Responsible for
arranging meeting rooms and ensuring that visitors are booked on to
site, and escorting visitors when necassary.
2. Ensuring the 2*
Laptop and iPhone remain up to date and in a working order. Liasing
with SPOC when necessary.
3. Managing all business travel
arrangements including: researching and analysing cost-effective
transport and accommodation using Departmental policies and processes
to select the best VfM option and advising accordingly. Ensuring that
all Military Travel is booked at least 2 weeks in advance of known
engagements.
4. Administrative duties, including e-filing and
maintenance of the filing system; maintenance of the Hospitality
Register.
5. Ensuring the Director has all necessary documentation
prior to meetings, liasing with relevant Outer Offices - this includes
the creation of packs for key engagements.
6. To provide support
with all secretariat duties required for the Director.
7. Ensure
the Director completes all Mandatory Training and record it as per
local process.
Experience required:
PA or EA
experience
Diary management
Please note for this role you
must hold an invalid SC clearance
At Brook
Street, we believe that by harnessing diversity of thought and
experience across our company, exceptional things happen. We
continually strive for a highly diverse workforce and an inclusive
culture where everyone feels valued, listened to and able to discover
their personal best.
Brook Street is a Disability Confident
Leader, and we have also hold Gold Award status from the Defence
Employer Recognition Scheme.