Executive Assistant

Full Job Description

Executive Assistant
Remote working, with weekly meetings in the office in Norwich
Experience in a Project Management & Change environment ishighly desirable

A fantastic opportunity has arisen for an Executive Assistant to support the Leadership Team and office functions; IT & Change, Portfolio Management, H&S, Risk, Information Security, Governance Frameworks and Internal Communication.

This role provides an opportunity to work in a friendly, fast-paced and agile environment, and to be involved in a variety of interesting projects.

Responsibilities

• Work to support all aspects of daily work routine.
• Maintain calendars, including scheduling meetings, appointments, engagements, events, and travel (may include domestic and European) arrangements.
• Exercise discretion in committing time and evaluating needs.
• Serve as a liaison between the Leadership team for both internal and external enquiries. This includes receiving and screening calls, emails and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Foster a culture of collaboration between key stakeholders and other Executive Assistants and Administrative Support within the Group
• Coordinate meetings as well as providing administrative support where relevant, including the preparation and distribution of meeting agendas and materials, also transcribing, sourcing material, preparing documents, reports, tables and charts; distributing as appropriate.
• Determine priority of matters of attention, redirect matters relevant individuals to handle where possible, or handle matters personally, as appropriate.
• Keep the Leadership Team advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Sort and triage mail; maintain e-mail and other address directories.
• Prepare, reconcile, and submit expense reports.

Key Skills

• Organisation, you will be required to juggle multiple tasks and meet deadlines.
• Have a high attention to detail, ensuring accuracy in your work.
• Calm and composed with the ability to manage pressure well.
• The ability to build effective relationships with key stakeholders.
• Effective time management.
• Problem solving with the ability to provide solutions in good time.

If you have the relevant skills and this is of interest, please contact Claire Bush today!