Executive Assistant

Full Job Description

Executive Assistant

We are seeking an experience Executive Assistant to provide professional administrative support to the CEO & Executive team for a 12-month fixed term contract to cover maternity leave.

• Job Type: 12-month fixed term contract
• Salary: 32,000 - 36,000 (DOE)
• Working Hours: Monday - Friday, 9AM - 5PM
• Location: Didcot, hybrid working

As the Executive Assistant, you will be responsible for:

• Supporting the CEO with effective time management, including diary management, travel arrangements and co-ordinating engagements and meetings.
• Managing relationships with key internal and external stakeholders with a high level of professionalism
• Co-ordinate complex scheduling and calendar management
• Circulating all related documentation for meetings of the Board of Directors including the agenda, action plans, reports and other ad-hoc documentation.
• Assisting the Senior Leadership Team with appropriate communications, presentations and related documentation as required in support of CEO priorities.
• Manage the Receptionist and Administrator by providing guidance & support.
• Proactively manage regular meetings and events including Board meetings, Lunches and annual Board and Council Dinners.
• Event budgeting, catering, room and venue bookings, & accommodation
• Support the CEO with general office tasks that may arise from time to time.
• Provide flexibility to undertake other projects/tasks as the CEO requires.

The Executive Assistant will have the following related skills / experience:

• Proven experience in a similar role, demonstrating the ability to prioritise tasks efficiently and effectively, using your own initiative.
• Strong skills in organisation, time management and attention to detail.
• Excellent interpersonal skills with a friendly and professional manner, calm and confident with a can-do attitude.
• Previous line management experience is essential.
• Previous experience of minute taking.
• Advanced knowledge of MS Office
• A driver licence is essential with own transport due to the office location

Benefits:

• Flexible working around the core hours of 10am - 4pm.
• Generous holiday allowance - 28 days holiday plus two additional days off as gift days.
• Pension
• Life assurance.
• Health Cash Plan.
• Retail Discount Scheme.