Executive Assistant

Sunrise Farms  is a group of companies with primary focus in the poultry industry.

From our hatcheries to our “ready to eat” state of the art cooking facilities we service customers in the retail, food service and industrial sectors. We are proud of our support of the Canadian farm as well as our investment in the latest equipment and technologies at our facilities across Canada. Our test kitchens have the most current cooking equipment replicating that used in commercial establishments, to facilitate precision testing. This way you know the product you receive will perform to your expectations. We are proud of our long-standing partnerships with family-owned Canadian chicken farmers to produce high quality products.

Role:

The Executive Assistant to provide comprehensive support to our senior executive team. The ideal candidate will be able to manage a variety of tasks with efficiency and confidentiality, demonstrating exceptional attention to detail, communication and interpersonal skills. This role offers a unique opportunity to work closely with senior leadership and contribute to the success of our organization.

Responsibilities:

• Serve as the point of contact for general communications, screening phone calls, emails, mail, visitors and other information requests.
• Manage complex and constantly changing calendars, schedule and recording meetings, and appointments.
• With financial prudence, this role involves planning, recommending, and securing complex travel arrangements for the entire company, encompassing flights, hotels, and rental vehicles.
• Some out of hours follow up required to ensure seamless executive travel, and to assist with off-site company events.
• Coordinate virtual and in-person meetings, taking minutes as required.
• Participate in meetings and learning events, engage in team initiatives and projects, and provide short-term backup support for colleagues.
• Use technical tools and software such as Microsoft Office Suite (text processing software and spreadsheets).
• Document management: conduct research, prepare correspondence, expense, and statistical reporting; create reports and presentations.
• Manage various databases - statistical reporting; create reports and presentations.
• Prepare and edit information products, presentations, and reports.
• Prepare and submit detailed expense reports; reconcile complex statements.
• Research and organize data to represent senior management, which may include directors, executives, and committees.
• Event planning: Engage in planning for corporate events including staff holiday parties, summer picnics, and various other employee events.
• Participate in orchestrating memorable corporate events (ie. Holiday luncheon, winter gala, small conferences and or workshops etc.).
• Act as a virtual assistant and perform other duties as required.

Requirements - Experience:

• Minimum three years as an administrative or executive assistant.
• High school diploma or general education degree (GED) required; associate degree in business administration is preferred.
• 2-3 years of Executive Assistant experience; travel related experience an asset.
• Strong verbal and written communication skills.
• Comfortable with routinely shifting demands.
• Exceptional  degree of attention to detail.
• Working knowledge of general office equipment.

Requirements - Core Skills and Competencies:

• Teamwork and support - cultivating connections and fostering relationships both internally, within our organization, and externally, with stakeholders outside the company.
• Effective at working with multiple stakeholders in a fast-paced, changing environment while remaining flexible, proactive, positive, resourceful, and efficient.
• Independence and leadership - Adept at handling confidential information and situations with care and confidence.
• Excellent communication skills · Communicate effectively and perform and react well under pressure or ambiguity.
• Time Management - Effective with time management and able to quickly shift tasks and priorities as needed; anticipate and respond expediently to the needs of others before they arise.
• Organizational skills - Superb attention to detail and a strong ability to execute.
• Flexibility - Calm and thoughtful when presented with challenges to overcome obstacles with a positive attitude; comfortable with shifting priorities and ambiguity.
• Enthusiasm - Possess an entrepreneurial spirit, a growth mindset, and creativity in continuous improvement.

$75,000 - $85,000 a year

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Please note that the expected new hire salary range provided is derived from a group of like roles within Sunrise Farms. The final offer amount for this role will be dependent on geographical region, applicable experience, and skillset of the candidate.