Executive PA

Full Job Description

Hybrid working 3 days in the office (after training period)
Up to 30,000 per annum
Monday-Friday 37.5 hours per week
25 days holidays + BH

Our client is a leadingFinancial Services Business based in Uttoxeterwho provide their service all over the world. They have a full-time Executive PA vacancy who will report to the Finance Director with primary responsibilities to the Managing Director, FD, and the executive group.

Duties:

• Co-ordinating and arranging meetings for the executive team and Board of directors.
• Planning and coordinating VIP visits and events.
• Correspondence and administration, managing the diary and daily email traffic for the Managing Director.
• Companies House admin, web-filing and other Company Secretarial administration as required by the FD/Company Secretary and admin relating to the employee home loan scheme.
• Producing a wide range of documents and reports and managing high-level administrative tasks and communications.
• Diary management for key meetings and events including board, executive meetings, and so on.
• Travel arrangements and hotel bookings for the MD, FD and where relevant the executive team.
• Minute-taking and transcription for regular executive meetings, pension scheme Trustee meetings and others, as required.
• Assisting the Sales Director and Marketing Director with arrangements for staff conferences, and corporate events as required.
• Working with discretion, in a confidential environment, working under pressure and to deadlines.

Requirements:

• MS office, Sharepoint, Teams, document production
• Minute taking and transcription
• Fast, accurate word-processing skills
• Excellent written English skills
• Shorthand skills advantageous
• Good communicator - acting as a gatekeeper for the Managing Director
• Experience of working in a commercial environment - ideal sectors are financial services, and construction
• Excellent organisation, and time-management skills
• Project management skills advantageous (not essential)
• Self-motivated, team player, good customer service skills

Benefits:

• Elevated Employer Pension
• Discretionary Bonus Scheme
• Sharesave Scheme
• Home Loan Scheme
• Private Healthcare
• Dental Scheme
• Subsidised Gym
• Free Parking