Office/Administration Manager
Job Details
Full Job Description
Job Title: Office Administrator/
Manager
Location: North London
About
Us:
The company is a reputable construction company based
in North London. They have grown steadily over the years.Their success
is driven by their unwavering commitment to delivering top-quality
work, generating positive word-of-mouth recommendations, and
maintaining fair pricing practices. They have established longterm
contracts with several local authorities, reflecting their dedication
to excellence and community engagement.
Job Description:
They are currently seeking an Office Administrator to
join their dynamic team. The Office Administrator will play a crucial
role in ensuring the smooth and efficient operation of their
administrative processes, enabling their construction projects to
progress seamlessly.
Responsibilities:
Administrative Support: Provide
administrative support to the management team, including handling
correspondence, answering phones, and managing
calendars.
Document Management: Organize and
maintain physical and digital files, ensuring easy retrieval and
efficient record-keeping.
Client Communication:
Serve as the primary point of contact for client inquiries, scheduling
appointments, and relaying messages to relevant team
members.
Project Coordination: Assist in
coordinating project logistics, including procurement of materials,
scheduling of subcontractors, and tracking project
timelines.
Billing and Invoicing: Prepare and
send invoices to clients, track payments, and assist in resolving any
billing-related queries.
Supply Management:
Monitor office and construction site supplies, replenish as
needed, and coordinate with vendors to ensure timely
delivery.
Database Management: Maintain accurate
and up-to-date databases of clients, suppliers, and
subcontractors.
Health and Safety Compliance:
Assist in ensuring compliance with health and safety regulations,
including maintaining records and facilitating training sessions as
required.
Team Support: Provide administrative
support to the construction team as needed, including assisting with
documentation and scheduling.
Requirements:
Proven experience as an office administrator,
administrative assistant, or similar role.
Excellent organizational
and time-management skills, with the ability to prioritize tasks
effectively.
Strong communication skills, both verbal and written,
with a professional and courteous demeanor.
Proficiency in
Microsoft Office Suite (Word, Excel, Outlook) and other relevant
software.
Familiarity with construction industry terminology and
processes is desirable but not essential.
Ability to work
independently with minimal supervision and as part of a collaborative
team.
Attention to detail and a commitment to maintaining
confidentiality and discretion.
Flexibility and adaptability to
meet the changing needs of a fast-paced work environment.
Legal
authorization to work in the United Kingdom.
Benefits:
Competitive salary commensurate with
experience.
Opportunity for growth and advancement within a rapidly
expanding company.
Supportive work environment with a focus on
teamwork and professional development.
Health and pension benefits
package.
Convenient location inNorth London, with easy access to
public transportation.
How to Apply:
If you
are a proactive and organized individual looking to join a dynamic
construction company, then you are encouraged to submit your resume
outlining your relevant experience and why you are interested in this
position.