Office Administrator

Full Job Description

Administrator - Asbestos team

Location: Central London

8-5pm

Fully office based

Upto 35k

I am currently working with a specialist engineering contractor in the recruiting of a hardworking administrator.

We are looking for someone with a strong administrator background with a professional approach.

Responsibilities:

* Weekly Time Sheets Review - all weekly time sheets and add to spreadsheet for weekly sign off by Senior Management
* New Enquiries Management - All new enquiries are sent by the CM, the new enquiry including any associated documentation (Surveys etc), client details uploaded in Current Tender Project on Enterprise with a unique ASB number following on from last tender number - Given a unique job name.
* Spreadsheets - Any large enquiries may require a spreadsheet for the CM to price to include all identified Asbestos containing materials from the Survey, to include Square Meterage for CM to price accordingly.
* Contract Award Administration- If successful with tender, the enquiry is then raised as a new contract award (Confirmation from client to be sent by CM - order) - The file is then relocated to Projects on Enterprise
* Waste Consignment Notes - Any remedial works will require a waste consignment note generated by Lisa, Template on Enterprise Uploading of ALL Site Paperwork on completion of works
* All paperwork including Site Inspection records are logged and retained as appropriate - scanned documents into project system for particular job.
* Accreditations - To ensure all accreditation are available and updated at all times on the system.
* Exposure Records - Maintain all exposure records including HAVS on current live spreadsheet, located on the system.
* Site Staff Training Certification including Subcontracted Labour and Plant -All certs must be verified and added on to system.
* Correspondence Record - Keeping of ALL necessary correspondence including clients, suppliers, employees, HSE and ARCA Site Inspections HSE Medicals including Face Fits Ensure all medical and Face fits for employees are kept in date and when required booking of new Medical and face fits.
* Parking - Future/Current Projects where parking required including any dispensation booked by Admin
* PQQ - Managing new enquiries/tenders PQQ's

Attention to detail, accuracy and communication skills are key requirements for this role and you MUST be advanced in MS Office.

Please could you apply to be considered.