Office Administrator

Full Job Description

We are looking for an experienced Office Administrator / Business Administrator to join a busy, vibrant engineering consultancy practice near Romsey.

The ideal candidate will need strong organisational and administrative skills to help ensure the smooth running of the office, along with excellent communication and problem-solving abilities. The role is very varied and will need someone who is good at multi-tasking, happy to take on additional tasks and has a positive and upbeat working attitude. The candidate must have a good working knowledge of Microsoft software packages. Previous experience of running a small busy office would be advantageous, but this is not essential.
This is a full time, office-based role in a semi-rural office setting.

Day to day Responsibilities:

* Managing incoming telephone calls and emails
* Directing and responding to initial project enquiries
* Managing several email accounts
* Management of technical document library
* Assisting the Finance Manager with purchasing of selected equipment
* Health and safety management
* Upkeep and ongoing improvements to policies, handbooks and certificates
* Organisation of social events, meetings and trips
* Upkeep and maintenance of the business property, liaising with Landlord
* Handling all building maintenance queries
* Ordering supplies and consumables for the smooth running of the office
* Reviewing and updating physical and electronic document filing
* Liaising with external IT support
* Be able to chair meetings and take minutes
* Assist the QMS Manager with the management of QMS system
* Identify opportunities for improving office and process efficiency's
* Reviewing and updating marketing materials
* Management of office social media streams - website and LinkedIn
* Preparation of marketing documents and presentations

Required skills, experience, and attributes:

* Excellent communication and interpersonal skills
* An undergraduate degree in business, management or a complimentary field
* Ideally have Office Management and Human Resources experience
* Strong organisational and time management skills, and the ability to prioritise
* Be self-motivated and able to work on own initiative
* Must be proficient with full Microsoft Office suite
* Exceptional attention to detail
* Dynamic, flexible and resourceful
* Must have some Marketing experience as will need to do online social media i.e linked in and company website

Benefits:

* Competitive Salary
* Private Healthcare Provision
* Company Pension Contributions
* Company Bonus Scheme
* 25 Days Annual