Office Assistant

Full Job Description

Office Assistant Job Description:

Managing general office duties to ensure company processes run smoothly.

Office Assistant Job Duties:

• Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls.
• Interacts with clients, visitors, and vendors.
• Types correspondence, meeting notes, and forms among other documents
• Photocopies, scans, and files appropriate documents
• Edits documents for accuracy
• Maintains accurate records and enters data.
• Conducts research and compiles data.
• Signs for delivered packages and distributes them to the appropriate recipient.
• Assists in setting up new client accounts.
• Maintains financial database records.
• Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
• Answers customer questions and confirms customer orders.
• Performs additional duties when required, including sales and organising the filing system.

Office Assistant Skills and Qualifications:

• Previous Experience in a Related Field Preferred
• Self-Driven
• Excellent Customer Care Skills
• Exceptional Communication Skills
• Ability to Maintain a Strict Level of Confidence
• Proficiency in Microsoft Office Programs
• Attention to Detail; Professional Appearance
• Excellent Typing Skills
• Strong Problem Solving Skills
• Excellent Organisational Skills
• Highly Motivated and Ability to Prioritize Efficiently
• Ability to Work Alone or As Part of a Team
• Enthusiastic and Reliable
• Knowledge of Basic Office Management Procedures
• Reliable and willing to further their advancement within the company.