Operations Assistant

Full Job Description

We are a luxury fragrance brand with manufacturing and distribution in the UK, with our office and warehouse based in Greenhithe Kent.

We are currently looking to hire an Operations Assistant to work alongside our established Operations team.

Job Summary:

The Operations Assistant will support the daily operations of the company by performing administrative and clerical duties and also have a knowledge of quality control. The successful candidate will work closely with various teams to ensure that the company runs smoothly and efficiently.

Key Responsibilities:

Assist with the preparation and maintenance of operational reports, including inventory, sales, and financial reports.

Coordinate and schedule appointments, meetings, and events.

Manage and organise company files, documents, and records.

Handle and respond to customer inquiries and complaints via email and phone.

Order office supplies and equipment and maintain inventory levels.

Process orders, invoices, receipts, and other financial transactions.

Checking inbound component deliveries for quality issues.

Perform other administrative and clerical duties as assigned by management.

Requirements:

Proven experience in an administrative or operations role.

Strong organisational and time-management skills.

Excellent communication and interpersonal skills.

Proficient in Microsoft Office and other relevant software programs to include SAGE.

Ability to work independently and as part of a team.

Attention to detail and accuracy.

Ability to multitask and prioritise tasks effectively.

A background in the fragrance industry would be helpful.

Quality control experience preferred.

If you meet the above requirements and are interested in the Operations Assistant position, please submit your resume and cover letter.