PA to Directors

Full Job Description

PA to Directors

Location: Birmingham

Salary: (phone number removed)

FULL-TIME IN OFFICE

BCR/OO/11084

Bell Cornwall Recruitment's client is a prestigious and highly respected architecture practice situated in Birmingham City Centre. Our client is hoping for a senior level PA with years of experience to join their team and provide support to two directors. This is a full-time office position for the ideal candidate that can succeed in this role to become a PA to Directors.

Key responsibilities include:

Administration:

• Diary and inbox management
• Monitoring Directors agendas and seeing tasks and deadlines through to completion
• Organising meetings and networking events
• Booking national and international travel
• Liaising with and building relationships with prominent clients
• Administrative duties including taking minutes in meetings and screening telephone calls
• Assisting with researching and preparing presentations
• Reviewing and regularly updating client contacts files
• Arranging internal meetings for partners
• Managing annual leave of staff on behalf of Directors

Finance:

• Monitoring expenses and recording all transactions for the Directors
• Taking responsibility of purchase orders in alignment with project budgets and authorisation limitations
• Supporting the finance team with month end requirements including monitoring timesheets and submitting the sales invoices
• Taking lead on the internal system to manage lead creation, quality management and providing training on the system

IT:

• Ensuring IT setup as needed for meeting room bookings
• Assisting with basic IT queries to facilitate meetings
• Updating and managing the internal system to manage marketing and communications opportunities

The successful candidate:

• Ability to work independently and manage own workload efficiently
• Has 3-4 years of PA experience
• Level 3 business administration qualification(preferred)
• Advanced knowledge in Microsoft Office
• Knowledge and experience using Adobe suite
• Ability to work well under pressure and in a fast-paced office environment
• Excellent communication skills to liaise with high clientele
• Strong organisational skills
• A team player with a proactive and flexible attitude

If a PA to Directors sounds like your next successful role, please apply now!

Interested? Please click the 'APPLY' button now!

BCR aim to get back to all successful applicants within 24 hours however if you have not received a response within this period then it may be that your application has been unsuccessful.

BELL CORNWALL RECRUITMENT

We want to make finding a job that you will love as effortless as possible and can offer evening appointments to fit around your working life.

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(For the purposes of recruiting for this vacancy Bell Cornwall Recruitment is acting as a recruitment agency. Bell Cornwall Recruitment is an equal opportunities employer who welcomes applications from all age groups)

PA/Executive Assistants, Secretarial, Reception, Administration, Marketing, IT, HR, Law, Finance, Customer Services, Sales