PMO Administrator (Data Centre / M&E / Construction)

Full Job Description

PMO Administrator

Location : London based including onsite working

We have an opportunity for an ambitious, highly motivated PMO Administrator to join our clients progressive and growing company in the Data Centre M&E Design & Build world. 

Job Purpose

Supporting the PMO Co-ordinator, the post holder will play a crucial role in providing coordination and support to operational teams. Your responsibilities will encompass various aspects, including documentation management, system administration, stakeholder relations, and organisational support.

Duties & Responsibilities

• Collaborate with the management team to fulfil internal reporting requirements, ensuring accuracy and quality of data within the dedicated deadlines.
• Assist the PMO Co-ordinator in maintaining and monitoring Business as Usual (BAU) project schedules. Track work hours, budgets, and expenditures. Facilitate customer invoicing processes.
• Support management teams with administration tasks as and when required, including organising training, maintaining project records, and collating timesheets. Communicate with project stakeholders to ensure the project needs are met.
• Assist he PMO Co-ordinator with purchase order processing and tender activities and bid-operational tenders.
• Coordinate system file structures and permissions within SharePoint. Provide support on systems such as Salesforce, Eque2, and SharePoint to navigate management system environments.
• Ensure that health and safety documentation, project records and training are up to date.
• Record meeting minutes and follow up on action items.
• Responsible for UK travel bookings via a travel portal.

Skills and Behaviours

• Experience in working on bids, tenders and project delivery.
• Data Centre / M&E / Construction experience 
• Strong Organisational and time management skills.
• Analytical abilities and problem-solving aptitude.
• Excellent communicator and customer-focused approach.
• A high attention to detail with excellent literacy and numeracy skills.
• Thrive in a busy environment.
• Ability to remain calm and professional under pressure to meet deadlines.
• Have excellent skills in CRM ( Salesforce ) or similar operating systems, including Microsoft 365 applications such as Excel, Word, and PowerPoint.

Hours of work

40 hours per week

Core working hours 8.00am to 5.00pm.

Office-based