Patent Administrator

Full Job Description

Global Pharma is looking to recruit and experienced Patent Administrator for a 12 month contract, Provide IP administration support to a team of Patent Attorneys as required.

Duties will include:-

- Coordinating with attorneys and administration team to identify and manage deadlines.

- Tracking/updating due dates via Memotech Database system.

- Patent formalities (preparing documents such as POAs, Assignments, using templates…)

- Preparing applications for filing via EPO, UKIPO, PCT online filing tools.

- Corresponding with foreign agents to file patents (national phase entry, EP validation) and other official patent actions (such as requesting examination, paying fees) via email.

- Handling ad hoc formal patent requirements.

- Preparing correspondence (emails, official letters…)

Personal skills:

- Reliable administrator: well organized, careful and precise with excellent attention to detail.

- Ability to work as part of a team, reporting to the UK Team Lead.

- Ability to work independently once trained, to prioritize and multitask effectively and efficiently.

- Outstanding communication & interpersonal skills: Role will involve Interaction with attorneys, administrators, and external agents.

- At ease in an international environment.

- Flexibility and agility to adapt to different ways of working.

Experience and qualifications:

- CIPA patent paralegal/administrator qualification an advantage but not mandatory.

- Ideally looking for previous experience in a patent administration role but would consider candidates with general office administration experience with the right skills and a willingness to learn patents.

- Good working knowledge in patent databases (or general data entry): Memotech / Inprotech, First to file / electronic file system or similar.

- Good working knowledge of online filing tools an advantage (EPO OLF, ePCT, UK filings)

- Good working knowledge of Microsoft office (word, outlook, excel) required

- Good knowledge in English oral and written.

Hybrid role (Slough) inscope

Please send CV to or call me on 0333 010 6303