Project Assistant
Job Details
Full Job Description
We have a new opportunity for a PROJECT ASSISTANT based on the
Westlakes Science Park, near Whitehaven, Cumbria.
Applicants
must have lived and worked in the UK for the past 5 years and security
clearance will be applied for if successful.
JOB ROLE
AND RESPONSIBILITIES
Shared Responsibilities – including
reception cover.
Experienced in MS Office Applications – Word,
Excel and PowerPoint. Mostly Word and Excel.
Answering
phone/intercom calls for Main Building Office Door entry.
Receiving, Inducting and Booking in Visitors and issuing Visitor or
Temporary Passes
Collecting & Distributing Post/Packages
Overseeing Shred-It Bin collections,
General
duties in communal areas - Tea, coffee, sugar to be kept topped up in
the kitchen and place orders on system when running low.
Milk
delivery to be monitored and milk taken up and put in fridge if
outside the building. Empty milk crates and bottles to be left outside
the building each week for collection.
Water Bottles to be
ordered as and when required.
Shred It Bins emptied once a month
– escort round the offices.
Meeting rooms to be checked and
tidied ensuring lights are turned off when not in use.
Keep
all noticeboards updated with relevant up to date info and print out
the ‘Weekly Share’ and display on all noticeboards as well as on the
tables in both the meeting rooms.
Working with Project
Controls Manager and Business Managers/Project Managers to maintain
the Home/Away (staff) list and Organisation charts.
Coordination of Sellafield Training.
Contact support for
PFDO personnel – managing the people plan contact list and providing
an additional point of contact.
Using the Home/Away list to
distribute Company bulletins, messages, and announcements
Manage access to shared drive for documents and templates
Travel Booking system – providing support for hotel room bookings etc.
Conference Room Bookings - including Food Orders.
Booking and Checking Meeting Rooms
Managing the receipt and
return of IT equipment.
Checking Waste and Recycling –
removal is by the cleaners but to ensure this is being done.
Checking and ordering supplies, Printer Paper, Plotter Paper, Printer
Cartridges Plotter Toner, Stationery, wipes, sanitiser.
Arranging for and overseeing Air Conditioning Service/Inspection
Arranging for Recycling Collection of Used Printer Cartridges