Project Coordinator

Full Job Description

Vanta Staffing High Wycombe are looking for a Project Co-ordinator who has a proven track record of delivering projects on time to excellent standards. The role is based in High Wycombe but you must be available to attend monthly Engineer breakfast meetings in London.

Monday - Friday
35 hours per week
(9am - 5pm with 1 hour lunch)
GBP26,000 per annum

The main responsibilities of the Project Co-ordinator will be:
· Providing high standard administrative support to the team and engineers including updating weekly planners with progress information and forward planning and scheduling of engineers resources.
· Liaising with engineers giving information required to carry out their works.
· Assisting with clients and the projects team via telephone and email.
· Attend internal project handover meetings and support handovers from Sales to Projects.
· Ensuring documentation is up to date and copies are stored correctly.
· Entering relevant information on the internal computer system.
· Liaising with the accounts department when projects are completed.
· Chasing any outstanding documents required to close projects and saving any completed documents.
· Issuing completion certificates once approval has been given.
· Coordination with central engineering and customers with regards to drawings and other information.
· Coordination with Projects Team Leader regarding resource allocation and to capture commissioning progress.
· Assisting with general email and telephone queries and requests.

Key skills the Project Co-ordinator need to have are:
· Excellent verbal and written communication skills.
· Strong computer skills including Office 365 and having the ability to use internal computer systems.
· Ability to negotiate and manage the expectations of both internal and external stakeholders.
· High attention to detail ensuring all documentation is accurate and filed correctly.
· Exceptional decision-making skills with the ability to take quick and correct action in a high-pressured environment.
· Must have enthusiasm and drive with a positive can-do attitude.
· Have a demonstrable record of managing people and complex projects.
· Client relationship management ensuring they receive all relevant information when requested.
· Strong time management skills with the ability to prioritise tasks and manage deadlines.
· Excellent problem solving skills who looks for proactive solutions for any challenges that arise.
· A team player with empathy and compassion.

Benefits offered to the successful applicant are:
· Health care scheme.
· 25 days holiday.
· Weekly lunch paid for on a Friday.
· After probation is passed, you can work from home 1 day a week.