Project Coordinator

Full Job Description

This role can either be based out of our Maidstone or Lincoln offices. Hybrid working - 3 days in the office, 2 days from home.

We are seeking a proficient and methodical Project Coordinator to support our Project Managers in delivering projects to our high company standards. As a key member of the team, you will be responsible for providing robust administrative and coordination support across various revenue streams.

Key Responsibilities:

Project Delivery:

• Assist Project Manager/s in setting up project structures using PMO project methodology and maintain them throughout the project lifecycle.
• Collaborate with other business functions to organise and allocate resources efficiently.
• Ensure adherence to all project-related processes, maintain internal systems data, and track costs effectively.
• Engage confidently with customers via phone/video conference, addressing inquiries and resolving issues promptly.
• Provide administrative and coordination support across multiple projects as needed.
• Support the wider project team in day-to-day duties to achieve project targets.
• Proactively manage personal development to enhance performance levels and explore career development opportunities.
• Liaise with 3rd party logistic companies as required.
• Handle incoming and outgoing emails efficiently.
• Create and manage spreadsheets to organise project data.
• Compile comprehensive reports to track project progress.
• Schedule meetings, take detailed meeting notes, and follow up on action items.
• Communicate with customers and clients to address queries and resolve issues effectively.
• Produce accurate, reliable, and timely reports as required.