Purchase Ledger
Job Details
Full Job Description
Purchase ledger clerk required for a company in Coventry near Tile
Hill. You will be based in the office working 37.5 hrs working 8am
till 4pmbut they are flexible on start and finish times.
Main
Duties and Responsibilities
- To ensure that all invoices and
other payment requests are checked and inputted into the organisations
Ledger promptly and accurately
- Query invoices with
suppliers and other payment requests with Claimants as necessary and
to resolve queries from suppliers and other stakeholders (internal and
external)
- Prepare purchase ledger supplier reconciliations
to supplier statements as and when required
- To be aware of
VAT relief if applicable on purchases and to arrange for credit notes
if necessary
- Monitor unauthorised invoices, ensuring these
can be traced and queries resolved quickly
- Scan all
invoices and ensure the invoice is sent to the correct budget holder
for approval
- Ensure the correct ledger codes are used
- Maintenance of all payments through bank to Purchase Ledger
- Management of Direct Debit payments
- Control of cash
flows to ensure effective cash flow forecasting and reporting
- File all paid invoices and related reports
- Obtain
signatories for payments and Bacs
- Work collaboratively with
the other PL assistant to ensure all activities are completed in line
with business expectations, supporting each other to ensure knowledge
is shared.
- Identify opportunities for implementing
improvements to the Purchase Ledger process and take responsibility
for their implementation, guaranteeing its enforcement to all
stakeholders (mostly site personnel, but also suppliers, in
conjunction with Purchasing, when needed).
- Have experience
in implementing management based on measurable performance (KPI's).
- Have experience in dealing with troubleshooting with a
varied range of Facility Managers.
- Undertake any other
reasonable duties as requested from time to time by the Accounts
Manager and/or the Financial Director.
You must have a good
understanding of the finance function, particularly purchase ledger
administration and previous experience of working within a finance
environment. You should have an understanding of purchase ledger
systems and experience of processing a high volume of invoices and
interrogating anomalies
Any experience of Navision or working
in manufacturing would be ideal but not essential
Study
support is on offer and progression is available with the route into
financial accounts for the right person