Purchasing Administrator

Full Job Description

Purchasing Administrator 

Expedite group orders with suppliers, managing late deliveries and proactively progress estimated delivery dates for pending orders.

Obtain missing paperwork such as delivery notes or proof of deliveries when necessary.

Update the Sage 200 system following any amendments to delivery dates.

Review order acknowledgements to ensure compliance with technical specifications, challenging suppliers if there are any discrepancies in price, delivery date, specification, or quantity.

Communicate delays or issues from suppliers to the purchasing team and inform other departments of anticipated delivery dates.

Request lead time information from key suppliers and issue reports to the business.

Reconcile delivery notes, invoices, and credit notes with purchase orders, ensuring accurate entry into the purchase system (Sage).