Senior Loans Administration Officer (Loans Documentation) - City of London based global Bank

Full Job Description

The Role

Senior Loans Administration Officer (Loans Documentation) - City of London based global Bank

Martis Search is representing a global Bank, to hire a permanent "Senior Loans Administration Officer (Loans Documentation)”.

The company is going through a successful growth stage in 2024 within their Loans business and as a result need to hire within their Loans Operations department.

The company is based in The City of London and the bank has global locations. The position sits within their Loans Operations department and reports into their Loans Administration Manager.

The department provides Loans Operational support for their Lending, Corporate Banking, Current Account, Business Deposits, Corporate FX customers for all Bilateral and Syndicated Loan facilities.

The role is responsible to provide reviewing all Loans Facility Documentation from an Operational perspective.

The role is also hybrid (within a 4-week period, 8-days employees are allowed to work from home, so you will be able to work-from, as well as in the office). The company offers great overtime rates and also a pension. It is a friendly bank to work for and a safe a secure environment.

JOB PURPOSE:

To assist with the collection, review, capture and periodic administration of system data obtained from legal documentation. Enabling accurate and timely execution of contracts on behalf of Loan Administration colleagues by proactively capturing Facility level data within our various systems. Thereafter assisting the Head of Department with the general administrative duties and various reporting responsibilities related to the suite of products handled by the Loan Administration Department.

KEY RESPONSIBILITIES:

• To proactively attend to the departments duties in the collation, reviewing, monitoring, registering and filing of loan and other important documentation during the course of business as is related to Loan Administration departments assigned duties.
• To coordinate, delegate and assist in the completion of the ongoing monitoring and updates to financial and other documentation/information which is required under the terms of the relevant facility.
• To coordinate, delegate and assist in the completion of the day-to-day system registration and administration of facilities – including bilateral and committed, syndicated non-Japanese loan facilities and also corporate FX facilities.
• To coordinate, delegate and assist in the completion of the control and ongoing monitoring of credit reviews and risk ratings.
• To collate and prepare for circulation relevant information which contributes towards the Department’s monthly reporting function.
• To provide training and mentoring to documentation-focused colleagues and to be regarded as a main contact point for enquiries on daily work matters
• To minimise the occurrence of operational irregularities through a conscientious approach to daily duties and to ensure any relevant issues are reported to the Loan Administration Manager or Assistant Manager in timely fashion.
• To prepare and despatch electronic / pdf confirmations after receiving the necessary authorisation for release.
• To check and file confirmations and also carry out routine general filing and archiving.
• To participate and engage in ongoing branch and departmental projects, such as regulatory changes, branch wide system or process enhancements and/or any department specific initiatives.
• To carry out other duties as required by the Head of Loan Administration, Assistant Manager, and the Deputy General Manager.
• To carry out such other duties as requested by the General Manager.

QUALIFICATIONS AND EXPERIENCE:

A” level standard of education, or equivalent, preferred.

A minimum of 5 years relevant banking experience is required.

Previous experience in analysing Bilateral and Syndicated Loan Agreements and related documentation.

Previous experience of Loan Servicing, such as Drawdown, Rollover, Repayments and Cash Settlement is desired but not required.

Previous experience of participating in a large project is desired but not required.

SUPERVISION & REPORTING LINES:

Responsible for ongoing monitoring of the departments daily transactional work, the development of knowledge and skill of junior staff in the department and the implementation of new or enhanced controls whenever required; all of which can be achieved via suitable and appropriate delegation of work to subordinates within the department.

SUPERVISION RECEIVED:

Supervised by the Head of Department and Loan Administration Manager (where deemed applicable).

Continuous training, development, and support from all colleagues in the wider Loan Administration Department will be provided.

KEY STAKEHOLDERS:

Principally with other staff in the department, also with Front Office staff and occasionally with customers or external auditors in relation to dealing with routine enquiries.

Also, to a lesser extent with Loan Administration staff of other banks and some direct contact with bilateral clients, in respect of work undertaken on administrative matters.

Salary

£50 k pa - £55 k pa dependent upon experience plus Bonus, Pension, Private Medical Care, Health checks, Wellbeing allowances and Life Assurance.