Stables Administration Assistant (Permanent) Surrey
Job Details
Full Job Description
Administration Assistant
Permanent
Surrey
Competitive + Benefits
This role
requires flexibility during our busy season is key with regards to
hours and days worked.
Dedicated to providing a 6-star
quality private concierge service to our exclusive clients. UKME
ensures that the properties, we maintain are presented to the highest
standard possible.
This is an exciting role for a talented
individual who is looking for a new challenge, wants to join a fast
paced and high performing team renowned for their approach and
delivery of unparalleled service.
We are looking for a
Stables - Administration Assistant to undertake the
following duties on a day-to-day basis:
Key
Responsibilities
To receive telephone and
in-person enquiries and redirect them as appropriate.
To
maintain an effective paper-based, and electronic filing system of
animal records, invoices, credit card receipts etc.
To
produce contracts, programs, reports, reviews, and any other relevant
computer-based administration.
To update animal records of
vet treatments, physio, farrier, saddler etc and associated costs.
To produce minutes of meetings.
To complete New
Supplier Forms, Special Payment Requests, Petty Cash requests etc. in
preparation for authorisation. Once approved, pass onto the Finance
department.
To order, record and distribute Stables
equipment.
To establish and maintain an inventory of all
Stables equipment.
To reconcile petty cash on a regular
basis.
To request and keep a record of routine/non-routine
facility maintenance.
To record specific jobs for
maintenance staff.
To scan and forward documentation
(passports, export paperwork, livery contracts etc.)
To
book vehicle MOTs, servicing and repairs.
To update health
and safety records (COSHH, Accident Report forms, Safe Systems of
Work, Safety Data sheets etc.)
To maintain a tidy and
organised office.
To carry out any reasonable requests
related to the administration of the Stables as directed by the
Stables Manager.
To liaise regularly with colleagues and
manager to ensure an efficient and effective service is always
delivered to the Client and Company.
To work professionally
within a large team ensuring Client safety and animal welfare is
paramount.
To escalate any issues involving the Client,
colleagues, or animals to the Stables Manager.
To ensure a
professional approach when dealing with the Client, colleagues, and
external providers, with particular emphasis on maintaining
confidentiality
To always provide a highly customer focused
service to the Client.
To exemplify very high standards in
conduct and appearance.
To comply with all health and
safety regulations as governed by the Health and Safety at Work Act
1974 (and any amendments).
To comply with all UKME Policies
and Procedures.
Any other duties as and when required.
Knowledge/Experience/Skills/Abilities
Previous office administration experience
Strong
IT skills including high competency with MS Office, particularly Word,
Excel and Outlook, and the internet
Strong numerical skills
Personal Attributes
Flexible
and professional approach to work
Able to communicate
clearly and respectfully with a variety of people
Maintain
a high standard of personal appearance
Strong time
management, organisation and planning skills
High level of
written and verbal communication skills
An interest in
animals
APPLY NOW
Stables Administration Assistant (Permanent) Surrey
UK Mission Enterprise
All Direct Job Ads are subject to WhatJobs Terms of Service. We allow users to flag postings that may be in violation of those terms. Job Ads may also be flagged by WhatJobs. However, no moderation system is perfect, and flagging a posting does not ensure that it will be removed.