Stock Administration Assistant

Full Job Description

Our client a high end Jewellery Distributor based in Central London is seeking an experienced Stock Administration Assistant. The successful candidate will work under the supervision of the senior Quality and Production manager and be responsible to support the overall business regarding Stock and Administrative functions. You will interact with different teams including the Merchandising, Sales Liaison and the Shipping department. The Key Responsibilities:

• Management of the Blue Cards/ Passports of the products
• Check that the information is correct on all cards (product, pricing, image)
• Review the quality of the images and photoshop if necessary
• Print and allocate the cards according to the stock movements
• Responsible to ensure that a card is always attached to a piece before shipping

• GIA certificates:
• Follow-up sales: send GIA certificates to the markets on a daily basis
• Management of the GIA Masterfile (log in, track)
• Responsible of the physical organisation of the GIA certificates
• Database: Scan all GIAs and ensure that the database is updated
• Project: Audit of our library of certificates and improve processes when necessary

• Product image and photography
• Image project: Responsible for the database of the image bank for repeatable and unique products
• Stock management for product photography

• Communication:
• Communicating with PR in regards to stone origin details and stock enquiries
• General upkeep of the special stones folder

• Other:
• Additional ad hoc projects and responsibilities
• Assist with inventory check, stock movements and organization of the safes

Must be detailed orientated with the ability to handle several projects and have excellent organisational skills. Be proactive and adaptable and be commercially driven. It is preferable to be from the Jewellery industry and have a passion for this. Strong MS office skills and SAP knowledge will be an advantage.