Team Assistant

Full Job Description

Are you looking to hit the ground running and take the next step in your career as a Team Assistant?

This is an opportunity for a dynamic, bright and up and coming Team Assistant to join a leading investment firm based in Mayfair. Our client boasts beautiful offices, and a family-feel, 'muck-in' culture. They operate with immense agility and pace, and this role acts as the linchpin for the team overseeing day-to-day office operations. We are therefore only in search of candidates who are seeking a role with a broad scope, who are fast learners and who will benefit from getting involved in projects, events, office management and more!

Key Details:

• Salary £35 - £45k + discretionary bonus.
• Positive and high-performing, close-knit team.
• Work in stunning offices in the heart of Mayfair.
• Work closely with senior leaders with mentorship opportunities.

Role Overview:

This role will see you work closely with three senior executives, with scope to support a broader team of 11 investment professionals as Team Assistant. You must be comfortable juggling conflicting priorities and remaining nimble to the needs of your executives and the office in real-time, whilst also being based front-of-house, and therefore engaging with clients and visitors. The ideal candidate will have a minimum of 2 - 5 years experience as a Team or Administrative Assistant/Receptionist with exposure to managing multiple calendars and priorities and working in a client-facing role. You must demonstrate a high level of initiative and drive, and enjoy working as part of a team to deliver business results and maintain a proactive mindset.

Responsibilities:

• Diary and calendar management for 3 senior executives including scheduling meetings.
• Travel coordination including itineraries and travel packs.
• Expense management for the team.
• Overseeing front-of-house duties including meeting/greeting guests, and answering the phone.
• Maintaining office supplies, and replenishing stock, stationary and kitchen supplies.
• General document management, including printing, filing, and binding, and maintaining electronic records.
• Liaising with external stakeholders and assisting with ad hoc projects when required.
• Any other administrative task to support the efficiency of the team and the smooth running of the office.

Candidate Requirements:

• Minimum 2 - 5 years experience as a Team or Administrative Assistant within an alternative investment firm, or fast-paced, corporate setting.
• Calm, measured in disposition, and able to manage changing priorities without stress.
• Able to identify and assess issues, and provide solutions with sound judgement and confidence.
• Exceptional written and verbal communication, and able to manage senior stakeholders and gatekeep when needed.
• Able to work in an office 5 days per week.

If you believe you have the skills and attributes to be able to hit the ground running in this role, please apply today!